Toggl

56 tools available

Toggl is a time tracking application that helps users monitor and manage their work hours efficiently.

Connect Toggl to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call Toggl's 56 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Common workflows with Toggl

Trigger on event

Listen for a new event
Parse and validate the payload
Take an action with the linked tool

Daily summary

Pull yesterday's activity
Summarise with the model of your choice
Send the digest via email or Slack

Cross-tool sync

Read records from one app
Transform with a persona
Write the result back via this integration

Toggl actions 56

Every Toggl action below is a callable tool any Definable persona can invoke.

Create Client

Tool to create a new client in a workspace. Use when you need to add a client to a workspace after workspace setup.

Create Group

Tool to create a new group in a Toggl organization. Use when organizing users into teams and controlling access to workspaces. Groups help manage user permissions and workspace assignments at the organization level.

Create Invitation

Tool to send invitations to join a Toggl organization. Use when you need to invite users by email to an organization and its workspaces. At least one email and one workspace (or project_invite) are required.

Create Organization

Tool to create a new organization with a default workspace in Toggl Track. Use when initializing a new organization and workspace in one step. The authenticated user becomes the organization owner.

Create Project

Creates a new project in a Toggl workspace. Projects are used to organize time entries and track work for specific initiatives. Required parameters: workspace_id (integer) and name (string). Optional parameters include client assignment, privacy settings, billable status, and time estimates. Note: Some features (custom colors, templates, fixed fees, hourly rates) require a premium Toggl plan.

Create Tag

Tool to create a new tag in a workspace. Use when you need to add a tag after confirming workspace ID and desired tag name.

Create Time Entry

Tool to create a new time entry in the specified workspace. Use when you have workspace ID, start time, and client name ready.

Add User to Workspace Project

Tool to add a user to workspace project users. Use when you need to assign a user to a project within a workspace with optional manager privileges and custom rates.

Delete Toggl Client

Tool to delete a client in Toggl. Use when you have confirmed the workspace and client IDs and want to remove a client permanently.

Delete Group

Tool to delete a group from a Toggl organization. Use when you need to permanently remove a group and its associated permissions. Requires organization and group IDs.

Delete Project Group

Tool to delete a project group from a Toggl workspace. Use when you need to remove a project group permanently. Requires workspace and project group IDs.

Delete Subscription

Tool to delete a webhook subscription in Toggl. Use when you want to remove an existing subscription for a specific workspace.

Delete Tag

Deletes a tag from a Toggl workspace. Requires workspace and tag IDs. Only workspace or organization administrators can delete tags. Returns success status upon deletion.

Disable Weekly Report

Tool to disable weekly report email notifications. Use when you want to unsubscribe from weekly reports using the code provided in report emails.

Bulk Edit Time Entries

Tool to bulk edit multiple time entries in a workspace using JSON Patch operations. Use when you need to update the same field(s) across multiple time entries at once (e.g., changing descriptions, billable status, or project associations). Maximum 100 time entries per request.

Get All Plans

Tool to retrieve all available Toggl subscription plans and their features. Use when you need to display plan options, compare plans, or check available features for different subscription tiers.

Get Client Details

Retrieves detailed information about a specific client in Toggl Track by its client ID and workspace ID. Use this tool when you need to: - Get complete client details including name, notes, and metadata - Verify if a client exists in a workspace - Check client archive status, timestamps, or external references - Retrieve integration information for JIRA/Salesforce linked clients

Get Countries

Tool to retrieve all countries supported by Toggl. Returns country details including tax information, default currencies, and postal code requirements. Use when you need to validate country data or retrieve country-specific settings for billing.

Get Country Subdivisions

Tool to retrieve all subdivisions (states, provinces, regions) for a specific country in Toggl Track. Use when you need to get geographical subdivision data for a country, such as US states or Canadian provinces.

Get Currencies

Tool to retrieve the list of all currencies supported by Toggl Track. Use when you need currency codes and symbols for financial operations or display.

Get Current Time Entry

Retrieves the currently running time entry for the authenticated user. Returns null if no timer is active. Use this to check timer status or get details about the active time entry.

Get Event Filters

Retrieve the list of supported event filters for Toggl webhooks. Use this when you need to know which event types are available for webhook subscriptions (e.g., client created, project updated, time entry deleted).

Get JWKS Keys

Retrieves the current JWKS (JSON Web Key Set) keyset used to sign JWT tokens. Use this to obtain public keys for verifying JWT token signatures issued by Toggl.

List Clients

Retrieve a list of clients from a Toggl Track workspace with optional filtering by status and name. Use this tool to: - List all clients in a workspace - Filter clients by active/archived status - Search for clients by name (case-insensitive) - Get client details including IDs, names, timestamps, and permissions By default, only active clients are returned unless specified otherwise.

Get My Location

Retrieves the authenticated user's last known location information including city, state, country, and coordinates. Use this to determine user's geographic location for timezone or region-specific features.

Get My Quota

Tool to retrieve API rate limit quota for the authenticated user. Use when you need to check remaining API calls before making further requests or to monitor rate limit status.

Get Organization Details

Retrieves detailed information about a specific Toggl organization including subscription plan, trial status, user count, and workspace settings. Requires a valid organization ID that the authenticated user has access to.

Get Organization Groups

Retrieves all groups within a Toggl organization, including group members and workspace assignments. Groups are used to organize users and control access to workspaces. Returns an empty list if no groups exist in the organization.

Get Organization Users

Retrieves a list of users belonging to a Toggl organization. Returns detailed information about each user including their email, name, role, workspace memberships, and group memberships. Supports filtering by name/email, status (active/inactive/invited), admin privileges, and pagination. Use this when you need to list organization members or find specific users within an organization.

Get Project Details

Tool to retrieve details of a specific project. Use after confirming the workspace ID and project ID.

Get Projects

Tool to retrieve a list of projects from a Toggl workspace. Use after confirming workspace ID. Returns filtered and paginated projects with optional client details.

Get Public Subscription Plans

Tool to retrieve all publicly available subscription plans from Toggl. Use when you need to display available pricing tiers or plan options to users.

Get Webhooks Status

Tool to retrieve the Toggl Webhooks server status. Use when you need to check if the webhooks service is operational before registering or managing webhook subscriptions.

Get Tags

Retrieve all tags in a Toggl workspace. Returns a list of tags with their IDs, names, and metadata. Use this when you need to list available tags for categorizing time entries or when searching for a specific tag by name. Returns an empty list if the workspace has no tags.

List Tasks

Tool to list tasks in a workspace or within a specific project.

Get Time Entries

Retrieve time entries for the authenticated user with flexible filtering options. Use this tool to: - List all recent time entries (no parameters needed) - Filter entries by date range (start_date + end_date) - Get entries modified since a specific time (since parameter for syncing) - Include project/tag metadata and sharing information Returns comprehensive details including project names, tags, duration, and billable status.

Get Time Entry

Tool to retrieve a specific time entry by its ID. Use when you have the entry ID and need its full details.

Get Timezone Offsets

Tool to retrieve all available timezone offsets from Toggl. Use when you need to display timezone information or validate timezone selection for time entry operations.

Get Timezones

Tool to retrieve all available timezones supported by Toggl Track. Use when you need to validate timezone values or display available timezone options to users.

Get User Clients

Retrieves all clients accessible to the authenticated user across all their workspaces. Returns a complete list of client details including workspace associations, archive status, notes, and integration information. Use this to view all clients the current user has access to without needing to specify individual workspace IDs.

Get User Preferences

Retrieves the authenticated user's preferences including timezone, date/time formats, notification settings, and enabled alpha/experimental features. Useful for understanding user display preferences or checking which optional features are available.

Get User Projects

Tool to retrieve all projects for the authenticated user. Use after authenticating to list available projects.

Get User Tags

Tool to retrieve tags associated with the current user. Use when you need to list all tags visible to your account across all workspaces, or to get tags that have been created/modified/deleted since a specific date for incremental syncing.

Get User Tasks

Retrieve all tasks across all workspaces accessible to the authenticated user. Returns tasks from projects the user can access, including task details like name, active status, estimated time, and tracked time. Use this to get a comprehensive list of tasks without needing to specify workspace or project IDs.

Get User Workspaces

Tool to retrieve all workspaces the authenticated user belongs to. Use when you need to list accessible workspaces before performing workspace-specific operations. Verify the correct workspace ID from the returned list before use — an incorrect workspace ID will misroute entries and skew reports.

Get Workspace Details

Retrieves comprehensive details and settings for a specific Toggl workspace by ID. Returns workspace configuration including premium/business status, admin permissions, default settings for projects/billing, time tracking preferences, and organizational details. Use this when you need to inspect workspace properties or validate access before performing workspace-specific operations.

Get Workspace Logo

Tool to get workspace logo. Use when you need to retrieve the logo associated with a specific workspace.

Get Workspace Preferences

Retrieves workspace preferences including the initial pricing plan and whether start/end times are hidden. Use this after obtaining a workspace ID to check workspace-level preference settings.

Get Workspace Users

Retrieves all users who belong to a specific Toggl workspace. Returns user details including their name, email, admin status, and activity status. Use this to list workspace members, check user roles, or verify user access to a workspace.

Stop Time Entry

Tool to stop a running time entry in a workspace. Use when a time entry needs to be ended.

Disable Product Emails

Tool to disable product emails for the authenticated user using a disable code. Use when the user wants to unsubscribe from Toggl product emails using a code from an unsubscribe link.

Update Tag

Tool to update an existing tag in a specified workspace. Use after confirming the workspace_id and tag_id when renaming a tag. Example: rename tag 'urgent' to 'high_priority'.

Send Demo Email

Tool to send a demo request email through Toggl's system. Use when someone wants to request a product demo.

Send Email to Contact

Tool to send an email to a contact via Toggl's smail service. Use when you need to send a message to a specific contact by providing their email, name, and message content.

Send Smail Meet

Tool to send an email for meet. Use when you need to send a meet invitation email to a specific recipient with a location.

Update Client

Updates an existing client in a Toggl workspace. Use this to modify a client's name or notes. Note: The Toggl API requires the 'name' field when updating any client property.

Frequently asked questions

What can I automate with Toggl on Definable?

Anything Toggl exposes through its API. Common time tracking software workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 56 Toggl tools directly, then chain the result into another integration without you writing code.

How does Toggl authentication work?

Toggl uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Toggl integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 56 Toggl tools. You only need a separate Toggl subscription if Toggl itself charges per seat or per API call.

Is using Toggl through Definable secure?

Every call from a persona to Toggl is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Toggl on Definable?

Sign up for Definable, open the integrations page, find Toggl, and connect via OAuth or API key. You can immediately attach Toggl to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Toggl actions does Definable expose?

Definable exposes all 56 Toggl actions as callable tools — including `Create Client`, `Create Group`, `Create Invitation`, plus 53 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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