Clockify

75 tools available

Clockify is a free time tracking software that allows individuals and teams to track work hours across projects.

time tracking software project management

Connect Clockify to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call Clockify's 75 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Common workflows with Clockify

Trigger on event

Listen for a new event
Parse and validate the payload
Take an action with the linked tool

Daily summary

Pull yesterday's activity
Summarise with the model of your choice
Send the digest via email or Slack

Cross-tool sync

Read records from one app
Transform with a persona
Write the result back via this integration

Clockify actions 75

Every Clockify action below is a callable tool any Definable persona can invoke.

Add User to Group

Tool to add a user to a user group in a Clockify workspace. Use when you need to add a specific user to an existing group.

Create Client

Tool to add a new client to a workspace. Use when you need to create a client in a specific workspace.

Create New Project

Tool to create a new project in a Clockify workspace. Use when you need to create a project with name, color, billable status, visibility, and optional client association.

Create Shared Report

Tool to create a shared report in Clockify. Use when generating shareable summary, detailed, or weekly reports with custom date ranges and grouping options.

Create Task

Tool to add a new task to a project in Clockify. Use when you need to create a task with optional time estimates, assignees, and billable status.

Create Templates On Workspace

Tool to create templates on a Clockify workspace. Use when you need to create one or more templates with associated projects and tasks for reusable project structures.

Create Time Entry

Tool to create a new time entry in a Clockify workspace. Use when logging time with start/end timestamps, project/task/tag associations, and billable status.

Create User Group

Tool to create a new user group in a workspace. Use when you need to add a group to organize users within a specific workspace.

Create User Time Entry

Tool to create a time entry for another user in a Clockify workspace. Use when adding time logs on behalf of team members with admin/manager permissions.

Create Webhook

Tool to create a new webhook in a workspace. Use when you want to subscribe to workspace events by registering a callback URL.

Create Workspace

Tool to create a new workspace in Clockify. Use when you need to set up a new workspace for time tracking and project management.

Delete Client

Permanently deletes a client from a Clockify workspace. Returns the deleted client's data. Warning: This action is irreversible. Ensure the client has no associated projects or time entries.

Delete Project

Tool to delete a project from a workspace. Use when you need to permanently remove a project. Warning: This action is irreversible and may affect associated time entries and tasks.

Delete Shared Report

Tool to delete a shared report from a workspace by ID. Use when you need to remove a shared report that is no longer needed.

Delete Tag

Tool to delete a tag from a Clockify workspace. Use when you need to remove an existing tag by its ID.

Delete Task

Tool to delete a task from a project in Clockify. Use when removing tasks that are no longer needed or were created by mistake.

Delete Template

Tool to delete a template from a Clockify workspace. Returns the deleted template's data including entries, projects, and tasks.

Delete Time Entry

Tool to delete a time entry from a workspace by ID. Use for cleanup workflows such as removing bad imports, duplicates, or cancelled entries.

Delete User Group

Tool to delete a user group from a workspace. Use when you need to remove an existing user group by its ID.

Delete User Time Entries

Tool to delete multiple time entries for a user in a workspace. Use for bulk cleanup such as removing test data, correcting erroneous imports, or batch deleting cancelled work periods.

Delete Webhook

Tool to delete a webhook from a workspace. Use when you need to remove an existing webhook by its ID.

Duplicate Time Entry

Tool to duplicate an existing time entry in a Clockify workspace. Use when creating a copy of a time entry with the same attributes (project, task, tags, description, billable status).

Filter Workspace Users

Tool to filter users in a workspace by advanced criteria. Use when you need a paginated, sortable list of workspace users matching multiple filters.

Find User's Team Managers

Retrieves the list of team managers assigned to a specific user in a Clockify workspace. Team managers are users who have supervisory responsibilities over other users. Use this after obtaining valid workspace and user IDs from other actions.

Generate Detailed Report

Tool to generate a detailed time entry report with filtering and pagination. Use when you need comprehensive time tracking data with project, client, user, and tag breakdowns for reporting or analysis.

Generate Expense Report

Tool to generate a detailed expense report for a Clockify workspace. Use when you need to retrieve and analyze expense data within a specific date range for reporting, invoicing, or financial analysis.

Generate New Webhook Token

Tool to generate a new webhook token. Use after confirming workspace and webhook IDs.

Generate Summary Report

Tool to generate a summary report for time entries in a Clockify workspace. Use when you need aggregated time tracking data grouped by projects, users, clients, or other criteria for high-level analysis and reporting.

Generate Weekly Report

Tool to generate a weekly time entry report for a workspace with grouped data. Use when you need detailed weekly breakdowns of time entries organized by user, project, task, or other dimensions.

Get All Addon Webhooks

Tool to list all webhooks for an addon in a workspace. Use after confirming workspace and addon IDs.

Get All My Workspaces

Tool to list all workspaces the user belongs to. Use when you need an overview of accessible workspaces after authentication. Verify the correct workspace ID from the returned list before using it in subsequent operations — wrong workspace IDs misroute all entries. Each workspace object may include settings such as forceTasks; when enabled, time entry creation requires a valid taskId or returns HTTP 400 (code 501).

Get All Webhooks

Tool to list all webhooks in a workspace. Use when you need to retrieve defined webhooks after confirming the workspace ID.

Get Client By ID

Retrieves detailed information about a specific client in a Clockify workspace. Returns client details including name, contact information (email, address), billing currency, and archived status. Use 'Get All My Workspaces' to obtain workspace_id and 'Get Clients' to obtain client_id before calling this action.

Get Clients

Tool to list clients in a workspace. Use after obtaining a workspace ID.

Get Created Entities

Tool to retrieve created entities within a workspace (Experimental). Use when you need to track incremental changes or newly created time entries, projects, clients, or other entity types.

Get Currently Logged In User Info

Tool to retrieve info about the authenticated user. Use when verifying credentials and needing current user context after authentication.

Get Deleted Entities

Tool to retrieve information about entities deleted within a date range (Experimental API). Use when you need to track incremental changes or identify deleted records for synchronization purposes.

Get Holidays

Tool to retrieve all holidays for a workspace. Use when you need to list or filter workspace holidays after confirming the workspace ID.

Get Holidays In Period

Tool to retrieve holidays in a specific period. Use when you need holidays assigned to a user between two dates after confirming the workspace ID.

Get In Progress Time Entries

Tool to retrieve all currently running time entries in a workspace. Use when you need to check which timers are active or see who is currently tracking time.

Get member's profile

Tool to get a member's profile in a workspace. Use when you need detailed profile info after identifying the workspace and user.

Get Project

Tool to retrieve detailed information about a specific project by ID. Use when you need to get project details such as name, billable status, budget estimates, rates, and memberships.

Get Projects

Tool to list projects in a workspace with filtering and pagination. Use after obtaining a workspace ID.

Get Shared Report

Tool to retrieve a shared report by ID from Clockify. Returns report data including totals, charts, groupings, and filter configuration. Use when you need to access and analyze shared report data. Note: This endpoint uses the Reports API domain (reports.api.clockify.me).

Get Shared Reports

Tool to retrieve all shared reports in a workspace. Use when you need to view reports that have been shared within the workspace.

Get Tag By ID

Tool to retrieve detailed information about a specific tag by ID in a Clockify workspace. Use when you need to get tag details including name, workspace ID, and archived status.

Get Tags

Tool to find and list tags in a workspace. Use when you need to view all tags or filter tags by name or archived status.

Get Task

Retrieves detailed information about a specific task in a Clockify project. Returns task details including name, assignees, estimates, billable status, and rates. Use this to inspect or verify task information within a project.

Get Tasks

Tool to find all tasks on a specific project in a workspace. Use when you need to list, search, or filter tasks for project management.

Get Template By ID On Workspace

Tool to retrieve a specific template by ID from a Clockify workspace. Use when you need to fetch template details including projects and tasks, optionally hydrated or cleansed. Note: This endpoint is deprecated in the API but remains functional.

Get Templates On Workspace

Tool to list all templates in a workspace. Use when you need to retrieve available templates for creating projects or time entries.

Get Time Entries

Tool to retrieve historical time entries for a user in a workspace with filters. Use when you need to audit, summarize, or analyze time logs for reporting or invoicing.

Get Time Entry

Tool to retrieve a specific time entry by ID from a workspace. Use when you need to inspect details of a particular time entry for auditing, reporting, or further processing.

Get Updated Entities

Tool to retrieve entities that have been updated in a workspace (Experimental). Use when tracking incremental changes to time entries, expenses, custom fields, or other entity types for synchronization or audit purposes.

Get User Groups

Tool to find all user groups in a workspace. Use when you need to retrieve all groups that organize users within a specific workspace.

Get Webhook By ID

Retrieves detailed information about a specific webhook in a Clockify workspace. Returns the webhook's name, URL, event type, trigger source configuration, auth token, and enabled status. Use this to inspect or verify webhook settings.

Get Webhook Logs

Tool to retrieve webhook logs for a specific webhook. Use when you need to inspect webhook delivery history, debug failed webhook calls, or monitor webhook activity.

Get Workspace Info

Retrieves detailed information about a specific Clockify workspace. Use this tool to get workspace configuration, settings, memberships, and features. Requires a workspace ID which can be obtained from 'Get All My Workspaces' action. Returns workspace details including: - Name and ID - Cost rates and hourly rates - Subscription type and enabled features - Membership information - Workspace settings (time tracking mode, permissions, etc.)

List Assignments

Tool to retrieve all scheduling assignments in a workspace. Use when you need to view team member assignments to projects within a specific date range.

Remove User From Group

Tool to remove a user from a group in Clockify. Returns the updated user group details after removal.

Stop User Timer

Tool to stop a currently running timer for a user in a workspace. Use when ending an active time tracking session by providing the end timestamp.

Update Client

Tool to update an existing client in a Clockify workspace. Use when you need to modify client details such as name, email, address, or archived status.

Update Project

Tool to update an existing project in a Clockify workspace. Use when modifying project details like name, color, billable status, or client associations.

Update Project Memberships

Tool to update project memberships in Clockify. Use when you need to add users to a project or modify their rates.

Update Project User Hourly Rate

Tool to update a project user's billable rate. Use when you need to set or change the hourly rate for a specific user on a project.

Update Shared Report

Tool to update an existing shared report in Clockify. Use when modifying report name, visibility, date settings, or filter configuration.

Update Tag

Tool to update a tag in a Clockify workspace. Use when you need to rename a tag or archive/unarchive it.

Update Task

Tool to update an existing task on a project in Clockify. Use when modifying task details like name, assignees, status, estimates, or billing settings.

Update Template

Tool to update a template in a Clockify workspace. Use when you need to modify a template's name. Note: This endpoint is deprecated in API v1.

Update Time Entries

Tool to bulk update multiple time entries in a Clockify workspace. Use when modifying multiple time logs simultaneously with start/end times, descriptions, billable status, or project/task associations.

Update Time Entry

Tool to update an existing time entry in a Clockify workspace. Use when modifying time logs including start/end times, description, billable status, or project/task associations.

Update User Group

Tool to update an existing user group in a workspace. Use when you need to modify the name of a user group.

Update User Hourly Rate

Tool to update a user's hourly rate in a Clockify workspace. Use when you need to set or change the billable hourly rate for a specific user.

Update Webhook

Tool to update a webhook in a workspace. Use when you need to modify an existing webhook's configuration such as its name, URL, event type, or trigger sources.

Update Workspace Hourly Rate

Tool to update the workspace billable hourly rate. Use when you need to set or modify the default hourly billing rate for a workspace.

Frequently asked questions

What can I automate with Clockify on Definable?

Anything Clockify exposes through its API. Common time tracking software workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 75 Clockify tools directly, then chain the result into another integration without you writing code.

How does Clockify authentication work?

Clockify uses API_KEY, OAUTH2 on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Clockify integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 75 Clockify tools. You only need a separate Clockify subscription if Clockify itself charges per seat or per API call.

Is using Clockify through Definable secure?

Every call from a persona to Clockify is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Clockify on Definable?

Sign up for Definable, open the integrations page, find Clockify, and connect via OAuth or API key. You can immediately attach Clockify to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Clockify actions does Definable expose?

Definable exposes all 75 Clockify actions as callable tools — including `Add User to Group`, `Create Client`, `Create New Project`, plus 72 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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