01
Trigger on event
- Listen for a new event
- Parse and validate the payload
- Take an action with the linked tool
DeskTime
11 tools available
DeskTime is an automatic time tracking software that helps teams and freelancers monitor productivity, manage projects, and analyze work habits.
Connect DeskTime to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call DeskTime's 11 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.
Common workflows with DeskTime
02
Daily summary
- Pull yesterday's activity
- Summarise with the model of your choice
- Send the digest via email or Slack
03
Cross-tool sync
- Read records from one app
- Transform with a persona
- Write the result back via this integration
DeskTime actions 11
Every DeskTime action below is a callable tool any Definable persona can invoke.
Create Project with Optional Task
Tool to create a new project with an optional initial task. Use when you need to set up a new DeskTime project programmatically.
Get Account Details
Retrieves company account configuration including work schedule and timezone settings. This action fetches company-level information such as company name, work hours (start/end times), work duration, working days configuration, time tracking hours, and timezone. No parameters are required. This is useful for understanding the company's work schedule configuration and timezone settings.
Get All Company Employees
Tool to list all employees in the company, including their roles and statuses. Use after confirming valid credentials to fetch the organization’s roster.
Get Employee
Tool to retrieve information about a single employee including user info, work settings, and tracking data for a specific date. Use when you need detailed information for one employee. Returns data for the currently logged-in user if no employee ID is specified.
Get Employee Apps
Retrieves employee tracking data including tracked apps for a specific date. Returns data for the currently logged-in user if no employee ID is specified. Use this action to view detailed application usage and productivity data for an employee.
Get Employee Projects
Retrieves comprehensive employee project tracking data including project assignments, time tracking metrics, work hours, and productivity statistics for a specific employee and date. Returns detailed information about: - Employee profile (ID, name, email, group) - Time tracking metrics (online time, productive time, efficiency) - Work schedule (work start/end times, timezone) - Active project details (current project and task being worked on) - Projects list (all projects tracked on the specified date with durations) - Employee status indicators (online, arrived, left, late) Use this action when you need to: - View an employee's project assignments and tracking data - Check time spent on specific projects by an employee - Monitor employee productivity and work hours - Retrieve historical project tracking data for a specific date Both parameters are optional - defaults to current API-key user and today's date.
Get Employee Basic Data
Retrieve an employee's basic information and daily tracking statistics from DeskTime. Returns employee profile data, work hours, productivity metrics, attendance status, and currently active project. Use this when you need employee time tracking data for a specific date (defaults to today). Note: For detailed project/app usage breakdowns, use the dedicated Get Employee Projects action.
Get Projects List
Tool to retrieve all active projects for the company, including related tasks. Use when you need projects overview after authentication.
Ping DeskTime API
Tool to check the API's availability and confirm the service is operational. Use when you need to verify that the DeskTime API is reachable and responsive.
Start Project Task
Starts time tracking for a specified project and optional task in DeskTime. This action begins recording time against the specified project. If a task name is provided, time is also tracked at the task level within that project. Both projects and tasks are created automatically if they don't already exist in the DeskTime account. Use this action when a user wants to: - Begin working on a project and track time - Start a specific task within a project - Switch time tracking to a different project or task Note: Only one project/task can be tracked at a time per user. Starting a new project automatically stops tracking on any previously active project.
Stop Project Task
Tool to stop tracking time for a specified project and optional task. Use when you have finished work and need to record end time.
Clockify
Clockify is a free time tracking software that allows individuals and teams to track work hours across projects.
Elorus
Elorus is an online invoicing and time-tracking software designed for freelancers and small businesses to manage their finances and projects efficiently.
Everhour
Everhour is a time tracking and expense management software equipped with budgeting, forward resource planning, expense tracking, dashboards, and reports.
Harvest
Harvest is a time-tracking and invoicing tool designed for teams and freelancers, helping them log billable hours, manage projects, and streamline payments
Moco
MOCO is a business management software offering project management, time tracking, and invoicing solutions.
Streamtime
Streamtime is project management software for creative businesses including design studios, agencies, and architects. It offers job tracking, time tracking, scheduling, quoting, invoicing, and team collaboration tools.
Frequently asked questions
What can I automate with DeskTime on Definable?
Anything DeskTime exposes through its API. Common time tracking software workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 11 DeskTime tools directly, then chain the result into another integration without you writing code.
How does DeskTime authentication work?
DeskTime uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.
Is the DeskTime integration included in my Definable plan?
Yes — every Definable plan, including Starter, includes access to all 11 DeskTime tools. You only need a separate DeskTime subscription if DeskTime itself charges per seat or per API call.
Is using DeskTime through Definable secure?
Every call from a persona to DeskTime is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.
How do I get started with DeskTime on Definable?
Sign up for Definable, open the integrations page, find DeskTime, and connect via OAuth or API key. You can immediately attach DeskTime to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.
What DeskTime actions does Definable expose?
Definable exposes all 11 DeskTime actions as callable tools — including `Create Project with Optional Task`, `Get Account Details`, `Get All Company Employees`, plus 8 more. Each tool gets a typed parameter schema so personas know exactly how to call it.
Ready to automate with DeskTime?
Wire it up in minutes. No coding required.