Calendly

55 tools available

Calendly is an appointment scheduling tool that automates meeting invitations, availability checks, and reminders, helping individuals and teams avoid email back-and-forth

scheduling & booking calendar

Connect Calendly Visit Calendly ↗

Connect Calendly to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call Calendly's 55 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Common workflows with Calendly

Trigger on event

Listen for a new event
Parse and validate the payload
Take an action with the linked tool

Daily summary

Pull yesterday's activity
Summarise with the model of your choice
Send the digest via email or Slack

Cross-tool sync

Read records from one app
Transform with a persona
Write the result back via this integration

Calendly actions 55

Every Calendly action below is a callable tool any Definable persona can invoke.

Cancel scheduled event

Tool to cancel a scheduled Calendly event by creating a cancellation record. Use when you need to permanently cancel an existing, active event. The cancellation will trigger notifications to all invitees.

Create event invitee (Deprecated)

DEPRECATED: Use CALENDLY_POST_INVITEE instead. Tool to programmatically schedule Calendly meetings without UI redirects. Use when you need to book a meeting on behalf of an invitee via API. Requires a paid Calendly plan.

Create Event Type

Tool to create a new one-on-one event type (kind: solo) in Calendly. Use when you need to programmatically create a new event type for scheduling meetings.

Create One-Off Event Type

Creates a temporary Calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host URIs, a future date/range for `date_setting`, and a positive `duration`.

Create scheduling link

Create a single-use scheduling link. Creates a scheduling link that can be used to book an event. The link allows invitees to schedule up to the specified maximum number of events. Once the limit is reached, the link becomes inactive.

Create share

Creates a customizable, one-time share link for a Calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.

Create single use scheduling link

Creates a one-time, single-use scheduling link for an active Calendly event type, expiring after one booking.

Create webhook subscription

Tool to create a webhook subscription for receiving Calendly event notifications. Use when you need to set up automated notifications for events like meeting bookings or cancellations. Organization scope triggers webhooks for all events organization-wide, while user/group scopes limit triggering to specific users or groups.

Delete invitee data

Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires Enterprise subscription; deletion may take up to one week).

Delete invitee no show

Deletes an Invitee No-Show record by its `uuid` to reverse an invitee's 'no-show' status; the `uuid` must refer to an existing record.

Delete organization membership

Tool to remove a user from a Calendly organization by membership UUID. Use when you need to revoke a user's access to an organization. Requires admin rights; organization owners cannot be removed.

Delete scheduled event data

For Enterprise users, initiates deletion of an organization's scheduled event data between a `start_time` and `end_time` (inclusive, where `start_time` must be <= `end_time`); actual data deletion may take up to 7 days to complete.

Delete webhook subscription

Deletes an existing webhook subscription to stop Calendly sending event notifications to its registered callback URL; this operation is idempotent.

Get current user (Deprecated)

DEPRECATED: Use CALENDLY_GET_USER instead. Retrieves detailed information about the currently authenticated Calendly user.

Get event

Use to retrieve a specific Calendly scheduled event by its UUID, provided the event exists in the user's Calendly account.

Get event invitee

Retrieves detailed information about a specific invitee of a scheduled event, using their unique UUIDs.

Get event type

Retrieves details for a specific Calendly event type, identified by its UUID, which must be valid and correspond to an existing event type.

Get event type availability

Tool to retrieve availability schedules configured for a specific Calendly event type. Use when you need to get the availability rules including day-of-week schedules and date-specific overrides.

Get group

Retrieves all attributes of a specific Calendly group by its UUID; the group must exist.

Get group relationship

Retrieves a specific Calendly group relationship by its valid and existing UUID, providing details on user-group associations and membership.

Get invitee no show

Retrieves details for a specific Invitee No Show record by its UUID; an Invitee No Show is marked when an invitee does not attend a scheduled event.

Get organization

Tool to retrieve information about a specific Calendly organization. Use when you need to get organization details such as name, slug, or timestamps.

Get organization invitation

Retrieves a specific Calendly organization invitation using its UUID and the parent organization's UUID.

Get organization membership

Retrieves a specific Calendly organization membership by its UUID, returning all its attributes.

Get routing form

Retrieves a specific routing form by its UUID, providing its configuration details including questions and routing logic.

Get routing form submission

Tool to retrieve details about a specific routing form submission by its UUID. Use when you need submission details including questions, answers, and routing results.

Get sample webhook data

Tool to retrieve sample webhook payload data for testing webhook subscriptions. Use when you need to verify webhook setup and understand the data structure before creating actual webhook subscriptions.

Get user

Retrieves comprehensive details for an existing Calendly user.

Get user availability schedule

Retrieves an existing user availability schedule by its UUID; this schedule defines the user's default hours of availability.

Get webhook subscription

Retrieves the details of an existing webhook subscription, identified by its UUID, including its callback URL, subscribed events, scope, and state.

Mark invitee as no-show

Tool to mark an invitee as a no-show for a scheduled event. Use when an invitee fails to attend their scheduled meeting and you need to record their absence in Calendly.

List activity log entries

Retrieves a list of activity log entries for a specified Calendly organization (requires an active Enterprise subscription), supporting filtering, sorting, and pagination.

List event invitees

Retrieves a list of invitees for a specified Calendly event UUID, with options to filter by status or email, and sort by creation time.

List events (Deprecated)

DEPRECATED: Use CALENDLY_LIST_SCHEDULED_EVENTS instead. Retrieves a list of scheduled Calendly events. Exactly one of `user`, `organization`, or `group` must be provided to scope the query. The `invitee_email` parameter is a filter and cannot be used as a scope. Admin rights may be needed when filtering by `organization` or `group`.

List event type available times

Fetches available time slots for a Calendly event type within a specified time range; results are not paginated.

List event type hosts

Tool to retrieve a list of event type hosts (memberships) for a specific event type. Use when you need to see which users are configured as hosts for an event type.

List Event Types

Tool to list all Event Types associated with a specified User or Organization. Use when you need to retrieve event types for a user or organization. Use scheduling_url from results directly; do not manually construct event type URLs.

List group relationships

Retrieves a list of group relationships defining an owner's role (e.g., member, admin) within a group; an owner can have one membership per group but multiple admin roles across different groups.

List groups

Returns a list of groups for a specified Calendly organization URI, supporting pagination.

List organization invitations

Retrieves a list of invitations for a specific organization, identified by its UUID.

List organization memberships

Retrieves a list of organization memberships.

List outgoing communications

Retrieves a list of outgoing SMS communications for a specified organization; requires an Enterprise subscription and if filtering by creation date, both `min_created_at` and `max_created_at` must be provided to form a valid range.

List routing forms

Retrieves routing forms for a specified organization; routing forms are questionnaires used to direct invitees to appropriate booking pages or external URLs.

List scheduled events

Tool to retrieve a list of scheduled Calendly events. Use when you need to view events for a specific user, organization, or group. Requires exactly one of user, organization, or group parameter to scope the query.

List user availability schedules

Retrieves all availability schedules for the specified Calendly user.

List user busy times

Fetches a user's busy time intervals (internal and external calendar events) in ascending order for a period up to 7 days; keyset pagination is not supported.

List User Meeting Locations

Tool to retrieve configured meeting location information for a given Calendly user. Use when you need to see all available location options configured by a user for their meetings.

List user event types (Deprecated)

DEPRECATED: Use CALENDLY_LIST_EVENT_TYPES instead. Retrieves event types for a user or organization; requires either the `user` or `organization` URI.

List webhook subscriptions

Retrieves webhook subscriptions for a Calendly organization; `scope` determines if `user` or `group` URI is also required for filtering.

Invite user to organization

Tool to invite a user to a Calendly organization via email. Use when you need to send an organization invitation to a new user. Requires organization owner or admin privileges.

Create Event Invitee

Tool to create a new Event Invitee with standard notifications, calendar invites, reschedules, and workflows. Use when programmatically scheduling meetings via API. Requires paid Calendly plan (Standard+).

Remove user from organization

Removes a user (who is not an owner) from an organization by their membership UUID, requiring administrative privileges.

Revoke a user's organization invitation

Revokes a pending and revokable (not yet accepted or expired) organization invitation using its UUID and the organization's UUID, rendering the invitation link invalid.

Update Event Type

Tool to update an existing one-on-one event type (kind: solo) in Calendly. Use when you need to modify event type settings such as name, duration, location, or description. NOTE: Currently only supports one-on-one event types.

Update Event Type Availability

Tool to update an event type availability schedule in Calendly. Use when you need to change the timezone or availability rules for an event type. WARNING: Updating rules will overwrite all existing rules - retrieve existing rules first using GET /event_type_availability_schedules.

Frequently asked questions

What can I automate with Calendly on Definable?

Anything Calendly exposes through its API. Common scheduling & booking workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 55 Calendly tools directly, then chain the result into another integration without you writing code.

How does Calendly authentication work?

Calendly uses OAUTH2 on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Calendly integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 55 Calendly tools. You only need a separate Calendly subscription if Calendly itself charges per seat or per API call.

Is using Calendly through Definable secure?

Every call from a persona to Calendly is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Calendly on Definable?

Sign up for Definable, open the integrations page, find Calendly, and connect via OAuth or API key. You can immediately attach Calendly to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Calendly actions does Definable expose?

Definable exposes all 55 Calendly actions as callable tools — including `Cancel scheduled event`, `Create event invitee (Deprecated)`, `Create Event Type`, plus 52 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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