01
Trigger on event
- Listen for a new event
- Parse and validate the payload
- Take an action with the linked tool
SAP SuccessFactors
64 tools available
Cloud-based human capital management software covering Employee Central, Recruiting, Performance & Goals, Learning, Compensation, and more.
Connect SAP SuccessFactors to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call SAP SuccessFactors's 64 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.
Common workflows with SAP SuccessFactors
02
Daily summary
- Pull yesterday's activity
- Summarise with the model of your choice
- Send the digest via email or Slack
03
Cross-tool sync
- Read records from one app
- Transform with a persona
- Write the result back via this integration
SAP SuccessFactors actions 64
Every SAP SuccessFactors action below is a callable tool any Definable persona can invoke.
Approve Calibration Session
Finalize a calibration session that is in the In Progress or Approving status.
Create a Feedback Request
Create a feedback request in SAP SuccessFactors Continuous Feedback. Use when you need to request performance feedback from one employee about another. At least one question must be provided.
Create Learning Activities Bulk
Create learning activities and associate them with development goals in bulk (requires third-party LMS integration).
Create Onboardee
Creates a new onboardee in SAP SuccessFactors Onboarding 2.0 system. Use when initiating the onboarding process for a new hire or rehire. Requires admin create user permissions.
Create or Update Successor Nomination
Create or update a successor nomination for a position or talent pool in succession planning. Use when you need to nominate or update a successor for a specific position or talent pool.
Delete Nomination
Delete a nomination for a position or talent pool in succession planning. Use when you need to remove a nominee from a position or talent pool nomination.
Get Application Interview
Retrieves interview information related to job applications from Interview Central. Use when you need to query interview schedules, statuses, or details for applicants. Note: This entity checks only the first 1000 records, so filtering by applicationId is recommended.
Get Background Education
Tool to retrieve background education records for employees from SAP SuccessFactors. Use when you need to query education history with support for filtering, field selection, and pagination via OData query options. Background entities use backgroundElementId as the unique key field.
Get Background Mobility
Retrieves mobility background records showing employee willingness to relocate. Use when you need to query employee geographic mobility preferences and location data. Results can be filtered and ordered by bgOrderPos to maintain screen display order.
Get Calibration Session By ID
Get a specific calibration session by session ID.
Get Calibration Sessions
Query all the calibration sessions that a user can access.
Get Calibration Subject By ID
Query a specific subject's competency ratings and ratings within a calibration session.
Get Calibration Subject Ratings
Query a subject's ratings, competency ratings, and comments by using session ID.
Get CDP Learning Metadata
Get metadata for Career Development Planning Learning service.
Get Current User
Retrieves the currently authenticated user's information from SAP SuccessFactors.
Get Custom MDF Object
Tool to retrieve custom MDF (Metadata Framework) objects from SAP SuccessFactors. Custom object names begin with cust_ prefix in the API. Use when you need to query custom business objects defined in the MDF framework.
Get Employee Employment Termination
Retrieves employee termination information records from SAP SuccessFactors. Contains details about employment terminations including termination date and reason. Use when you need to query termination records with support for filtering, field selection, expansion of related entities, and pagination via OData query options.
Get Employee Time
Retrieves employee time entries including time off records from SAP SuccessFactors. Use when you need to query approved leaves, time-off requests, or employee time tracking data. Supports filtering by userId, approvalStatus, timeType, and date ranges.
Get Employee Timesheet
Retrieves employee timesheet records for attendances, overtime, on-call times, and allowances. Use when you need to query employee timesheet data from SAP SuccessFactors.
Get Non-Recurring Pay Components
Tool to retrieve non-recurring pay component information including bonuses and one-time payments from SAP SuccessFactors. Use when you need data about employee bonuses, commissions, or other non-recurring compensation components.
Get Recurring Pay Components
Tool to retrieve recurring pay component information including salary and benefits data from SAP SuccessFactors. Use when you need to query employee compensation data with recurring payments such as salary, allowances, or benefits. Supports filtering by userId and payComponent code.
Get Feedback Records
Tool to retrieve continuous feedback records from SAP SuccessFactors Performance and Goals module using OData V4 protocol. Use when you need to query and retrieve feedback data with filtering, sorting, pagination, and field selection capabilities. Supports standard OData v4 query operations for flexible data retrieval.
Get FOBusinessUnit
Retrieves foundation object business unit records for organizational structure hierarchy. Use when querying business unit information with support for filtering, sorting, and pagination.
Get FOCompany Records
Retrieves foundation object company records from SAP SuccessFactors. Returns company information including display_name, legal_name, and entityOID for One Domain Model integration.
Get Foundation Object Cost Centers
Retrieves foundation object cost center records for organizational structure. Contains cost center information with entityOID for One Domain Model integration. Use standard OData query parameters to filter, sort, and paginate results.
Get FODepartment Records
Tool to retrieve foundation object department records from SAP SuccessFactors. Use when you need to access organizational department structure information including team and group details.
Get Foundation Object Job Codes
Retrieves foundation object job code records containing job classification information. Use when you need to fetch job codes with their associated metadata for positions.
Get Job Functions
Tool to retrieve foundation object job function records for categorizing job roles. Use when you need to query job function data with support for filtering, field selection, and pagination via OData query options.
Get Foundation Object Location
Tool to retrieve foundation object location records for work locations. Use when you need to query organizational location data including names, status, timezones, and address details.
Get FOPayGroup
Retrieves foundation object pay group records for compensation and payroll groupings. Use when querying pay group data from SAP SuccessFactors.
Get Form Content
Retrieves performance form content from SAP SuccessFactors. Use to query forms with filters like form template ID or modification date.
Get Goal Plan Template
Retrieves goal plan template information from SAP SuccessFactors. Use when you need to fetch goal plan template configurations that define the structure of goals via DTD file.
Get Goals By Plan
Retrieves performance goals data using the goal plan ID. Use this to query goals for a specific plan (e.g., Goal_11) with optional filtering by userId or other fields.
Get Interview Overall Assessment
Tool to retrieve overall interview ratings and navigation for assessments from Interview Central. Use when you need to fetch overall interview assessment data including ratings, recommendations, and comments.
Get Job Application
Retrieves job application records linking candidates to job requisitions. Use when you need to query application data, filter by status, or retrieve candidate application information.
Get Job Requisition Screening Questions
Tool to retrieve screening questions related to job requisitions from SAP SuccessFactors Recruiting. Use when you need to access screening questions for candidate assessment in the recruitment process.
Get Job Requisition
Tool to retrieve job requisition records from SAP SuccessFactors Recruiting Management. Use when you need to read job requisitions, send them to third-party systems, or manage the recruiting workflow.
Get Calibration Session Metadata
Get OData metadata for Calibration Session service. Returns the service metadata including available entity sets. Use this to discover available entities in the CalSession.svc service.
Get Clock In/Out Integration Metadata
Get OData metadata for Clock In/Clock Out Integration service. Returns the complete service schema including entity types, enum types, complex types, and entity container definitions.
Get Nomination Service Metadata
Get OData metadata for Nomination service. Returns the service metadata including available entity sets for successor and talent pool nominations. Use this to discover available entities in the NominationService.svc service.
Get Onboarding Additional Services Metadata
Get OData metadata for Onboarding Additional Services. Returns the complete service schema including available operations like updateUserNamePostHiring and getUserNameOfNewlyHiredEmployee.
Get User Entity Metadata
Retrieves the OData metadata document for the User entity describing its properties and operations. Use this to discover available fields, data types, and navigation properties for the User entity.
Get Onboarding 2.0 Processes
Tool to retrieve Onboarding 2.0 process records for new hires from SAP SuccessFactors using OData V2 protocol. Use when you need to query onboarding workflow information with filtering, sorting, and field selection capabilities.
Get Pending Feedback Requests
Tool to retrieve pending feedback requests or feedback request records from SAP SuccessFactors Continuous Feedback. Use when you need to query feedback requests with filtering, sorting, pagination, and field selection capabilities. Supports standard OData v4 query operations for flexible data retrieval.
Get Personal Information Records
Tool to retrieve personal information records from SAP SuccessFactors Employee Central. The PerPersonal entity contains non-effective-dated biographical information, emergency contacts, social media accounts, and email addresses. Use when you need to access personal information data.
Get Person by ID
Tool to retrieve person information for an employee by their external person ID. Use when you need to access core personal information data from SAP SuccessFactors Employee Central PerPerson entity.
Get Picklist
Tool to retrieve picklist definitions from SAP SuccessFactors. Use when you need to fetch selectable value lists (picklists) that are used across various SuccessFactors entities.
Get Picklist Option
Retrieves picklist option values with localized labels from SAP SuccessFactors. Use the localeLabel property to get text in the locale of the logged-in user. Supports OData query parameters for filtering, selection, and pagination.
Get Position
Retrieves position management records from SAP SuccessFactors Employee Central. Use when you need to query position structure and hierarchy information.
Get Talent Pool
Retrieves talent pool records including members and nomination details. Use when you need to access talent pool information for succession planning.
Get Temporary Time Information
Retrieves temporary time information records from Time Management module. Use when you need to query temporary work schedules assigned to employees.
Get Time Account Snapshot
Retrieves time account snapshot data for leave liability calculation and payroll. Use when you need balance information for employee time accounts as of a specific point in time.
Get Work Order
Tool to retrieve work order records for contingent worker management from SAP SuccessFactors. Use when you need to query work order information with support for filtering, field selection, and pagination via OData query options.
Give Feedback or Respond to Feedback Request
Tool to give performance feedback or respond to a feedback request in SAP SuccessFactors Continuous Performance Management. Use when you need to provide feedback on employee performance, strengths, development areas, or respond to existing feedback requests. Supports up to 3 question-answer pairs with extended field lengths (4000 characters per answer).
List Candidates
Tool to retrieve a list of candidates from SAP SuccessFactors. Use when you need to query candidate data with OData filtering and pagination options.
List Employee Employment Records
Tool to retrieve a list of all employment records from SAP SuccessFactors. Use when you need to query employment data including start dates, employment types, and assignment classes. Supports filtering by custom string fields (custom-string1, custom-string2, custom-string3) and userId.
List Person Records
Tool to retrieve a list of person records from SAP SuccessFactors Employee Central. Use when you need to query employee personal information. The PerPerson entity is the foundation for all employee data in Employee Central and always returns the latest active record for each person.
List Users
Tool to retrieve a list of all employee users from SAP SuccessFactors. Use when you need to query user information with support for filtering, field selection, and pagination via OData query options.
Query All Available Clock In/Clock Out Groups
Query all available clock in/clock out groups. Use when you need to retrieve a list of all clock in/clock out groups configured in SAP SuccessFactors.
Query Clock In/Clock Out Group By Code
Query a clock in/clock out group by code with time event types. Use when you need to retrieve details of a specific Clock In Clock Out Group including its configuration and optionally related Time Event Types.
Refresh CDP Learning Metadata
Refresh metadata for Career Development Planning Learning service.
Refresh Metadata for Continuous Feedback
Refresh metadata cache for Continuous Feedback service. Use when metadata changes need to be applied without service interruption.
Update Calibration Subject Ratings
Update a subject's competency ratings in a calibration session.
Update Username Post Hiring
Update the internal username of new hires after hiring process is completed from Active Directory. Use after Manage Pending Hire (MPH) submit and before day 1 (pre-conversion). Requires 'Manage Onboarding 2.0 or Offboarding 2.0 Update New Hire Data for External HRIS' permission.
Async Interview
Async Interview is an on-demand video interview platform that streamlines the hiring process by allowing candidates to respond to pre-recorded questions at their convenience, enabling employers to review responses asynchronously.
BambooHR
BambooHR is a cloud-based human resources management system (HRMS) that helps businesses manage their employees, payroll, and benefits.
Breathe HR
BreatheHR is a simple, cloud-based HR software designed for SMEs to manage employee records, absences, performance reviews, and other HR processes.
Connecteam
Connecteam is a comprehensive workforce management platform designed to streamline operations, enhance communication, and improve HR processes for deskless teams.
Gusto
Modern payroll, benefits, and HR management platform for small and medium businesses
Talenthr
TalentHR is an intuitive, all-in-one HR tool designed to streamline HR operations for businesses.
Frequently asked questions
What can I automate with SAP SuccessFactors on Definable?
Anything SAP SuccessFactors exposes through its API. Common human resources workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 64 SAP SuccessFactors tools directly, then chain the result into another integration without you writing code.
How does SAP SuccessFactors authentication work?
SAP SuccessFactors uses SAML on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.
Is the SAP SuccessFactors integration included in my Definable plan?
Yes — every Definable plan, including Starter, includes access to all 64 SAP SuccessFactors tools. You only need a separate SAP SuccessFactors subscription if SAP SuccessFactors itself charges per seat or per API call.
Is using SAP SuccessFactors through Definable secure?
Every call from a persona to SAP SuccessFactors is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.
How do I get started with SAP SuccessFactors on Definable?
Sign up for Definable, open the integrations page, find SAP SuccessFactors, and connect via OAuth or API key. You can immediately attach SAP SuccessFactors to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.
What SAP SuccessFactors actions does Definable expose?
Definable exposes all 64 SAP SuccessFactors actions as callable tools — including `Approve Calibration Session`, `Create a Feedback Request`, `Create Learning Activities Bulk`, plus 61 more. Each tool gets a typed parameter schema so personas know exactly how to call it.
Ready to automate with SAP SuccessFactors?
Wire it up in minutes. No coding required.