Intelliprint

21 tools available

Intelliprint offers a Hybrid Mail API that enables businesses to automate their letter printing and mailing processes, providing features like same-day printing, secure authentication, and real-time tracking.

documents developer tools

Connect Intelliprint Visit Intelliprint ↗

Connect Intelliprint to Definable to auto-index uploads, answer questions over a doc set, extract structured fields from contracts. Personas call Intelliprint's 21 tools directly from chat or scheduled flows. Connect this integration to a knowledge persona — the agent will ground answers in your documents with citations.

Common workflows with Intelliprint

Auto-index new files

Watch for new uploads
Chunk, embed, and index
Make queryable via your knowledge persona

Q&A against a folder

Pin a folder as a brain
Ask the persona questions
Returns answers with citations

Document-trigger flows

New contract uploaded
Persona extracts key terms
Routes to the right approver

Intelliprint actions 21

Every Intelliprint action below is a callable tool any Definable persona can invoke.

Cancel or Delete Print Job

Cancel or delete an existing print job by its ID. Unconfirmed jobs are deleted immediately; confirmed jobs (not yet shipped) are cancelled with a refund. Important: Testmode print jobs cannot be cancelled - only live print jobs support cancellation.

Create background

Create a new Background by uploading a PDF file. Backgrounds are used as base layers for print jobs (e.g., letterheads, invoice templates). Use this tool when you need to upload a new background PDF that can be applied to print jobs.

Create Mailing List

Create a mailing list to store thousands of recipients and send mail items to all of them at once. Use this tool when you need to create a new mailing list for bulk mailings. Recipients can be added in bulk during creation or added later. Mailing lists support dynamic fields (variables) for personalizing templates per recipient.

Create Mailing List Recipient

Tool to create a new recipient within a mailing list. Use when you need to add an individual contact who will receive mail campaigns. Recipients must have at minimum an address line; name, postcode, and country are optional.

Create Print Job

Create a new print job in Intelliprint by uploading a document. Use this tool to submit documents for postal mailing. Jobs can be created as drafts (confirmed=False) for review/editing, or confirmed immediately (confirmed=True) for printing and dispatch. Test mode (testmode=True) allows testing without charges or actual mailing.

Delete Background

Tool to delete a background by ID. Use when you need to remove a background that is no longer needed. Fails if any print job has used this background in the last 90 days.

Delete Mailing List

Tool to delete a mailing list along with all the recipients in the mailing list. Use when you need to remove a mailing list permanently.

Delete Mailing List Recipient

Delete a recipient by ID from a specified mailing list. Use when you need to remove a recipient from a mailing list.

Get Mailing List

Tool to retrieve a single mailing list by its ID. Use when you need details about a specific mailing list including recipients count, address validation status, and dynamic variables.

Get Mailing List Recipient

Tool to retrieve a single recipient by ID within a specified mailing list. Use when you need details about a specific mailing list recipient.

List Backgrounds

Tool to list backgrounds with optional filtering and pagination. Use after uploading or managing backgrounds to retrieve current entries. Example: 'List backgrounds for team=team_1234 with limit=50 and skip=10'.

List Mailing List Recipients

Tool to list all recipients in a mailing list with pagination and sorting options. Use when you need to retrieve recipients from a specific mailing list.

List Mailing Lists

Tool to list all available mailing lists with pagination and sorting options. Use when you need to retrieve mailing lists for print jobs or to view existing lists.

List Print Jobs

Tool to list print jobs with optional filters and pagination. Use after confirming API key.

List Templates

Tool to list all available templates. Use after authenticating API key to browse available templates.

Merge Files

Merges multiple PDF, RTF, or Word documents into a single PDF file. Use this tool when you need to: - Combine multiple PDF files into one - Merge Word documents (.doc, .docx) into a single PDF - Combine RTF files with PDFs or Word documents - Create a unified document from separate files The merged output is always a PDF file, regardless of input file types. Files are merged in the order they are provided in the request. A download link is returned that is valid for approximately 1 hour.

Retrieve Background

Tool to retrieve a specific Background by ID. Use when you need background details before further processing.

Retrieve Print Job

Tool to retrieve details of a Print Job by its ID. Use when you have a valid print_id and need full job specifications.

Update Background

Tool to update an existing Background's name or team. Use when you need to change a background after creation. Example: 'Update background bg_123abc to new name'.

Update Mailing List

Tool to update a mailing list. Use when you need to update the name, add or replace recipients in bulk, or configure address validation. Can add recipients to existing list or replace all recipients by setting delete_old_recipients to True.

Update Mailing List Recipient

Tool to update an existing recipient in a mailing list by ID. Use when you need to modify recipient address details or custom variables for personalized mailings.

Frequently asked questions

What can I automate with Intelliprint on Definable?

Anything Intelliprint exposes through its API. Common documents workflows on Definable include auto-index uploads, answer questions over a doc set, extract structured fields from contracts. Personas can call any of the 21 Intelliprint tools directly, then chain the result into another integration without you writing code.

How does Intelliprint authentication work?

Intelliprint uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Intelliprint integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 21 Intelliprint tools. You only need a separate Intelliprint subscription if Intelliprint itself charges per seat or per API call.

Is using Intelliprint through Definable secure?

Every call from a persona to Intelliprint is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Intelliprint on Definable?

Sign up for Definable, open the integrations page, find Intelliprint, and connect via OAuth or API key. You can immediately attach Intelliprint to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Intelliprint actions does Definable expose?

Definable exposes all 21 Intelliprint actions as callable tools — including `Cancel or Delete Print Job`, `Create background`, `Create Mailing List`, plus 18 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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