Freeagent

76 tools available

Cloud-based accounting software for freelancers and small businesses

Connect Freeagent to Definable to auto-categorise transactions, draft invoices on closed deals, surface cash-flow signals. Personas call Freeagent's 76 tools directly from chat or scheduled flows. Pair with a finance persona to keep books current and surface what needs human review.

Common workflows with Freeagent

Auto-categorise

New transaction lands
Agent classifies based on history + memo
Writes the category back

Invoice from event

Triggered by a closed deal
Persona drafts the invoice
Sends with the right terms

Cash-flow digest

Pull this week's ins/outs
Highlight unusual entries
Email a one-pager

Freeagent actions 76

Every Freeagent action below is a callable tool any Definable persona can invoke.

Cashflow summary for a date range

Tool to retrieve cashflow summary for a given date range from FreeAgent. Use when you need to analyze cash inflow and outflow over a specific period. Provides net cashflow balance, incoming and outgoing totals, and monthly breakdowns.

Get Company Details

Tool to retrieve company details from FreeAgent. Use when you need information about the company's registration, accounting periods, or settings.

Create a Journal Set

Tool to create a journal set in FreeAgent. Use when you need to create manual journal entries for accounting corrections or adjustments. All journal entries must balance to zero (total debits equal total credits).

Create Sales Tax Period

Tool to create a sales tax period in FreeAgent. Use when you need to establish a new sales tax period with specific rates and settings for tax reporting.

Create Task Under Project

Tool to create a task under a specific project in FreeAgent. Use when you need to add a new task to an existing project for tracking billable or non-billable work.

Create A Timeslip

Tool to create a new timeslip in FreeAgent. Use when you need to log time worked on a project task by a specific user on a given date.

Create a User

Tool to create a new user in FreeAgent. Use when you need to add a new team member with specific role and permissions. Requires 'Tax, Accounting & Users' permission level.

Create Bank Account

Tool to create a bank account in FreeAgent. Use when you need to add a new bank account, PayPal account, or credit card account to track financial transactions.

Create Bill with Attachment

Tool to create a bill with optional attachment in FreeAgent. Use when you need to record a supplier bill with line items and optionally attach supporting documentation.

Create Category

Tool to create a custom category in FreeAgent. Use when you need to add a new category for classifying income or costs. Note that tax_reporting_name is required for cost_of_sales, admin_expenses, current_assets, and liabilities. The allowable_for_tax field is required for cost_of_sales and admin_expenses.

Create Contact

Tool to create a new contact in FreeAgent. Use when you need to add a new client, supplier, or business contact with their details.

Create Credit Note

Tool to create a credit note in FreeAgent. Use when you need to issue a credit note to a contact for refunds or adjustments. The credit note is created with 'Draft' status.

Create Credit Note Reconciliation

Tool to create a credit note reconciliation in FreeAgent. Use when you need to reconcile a credit note against an invoice, offsetting the invoice amount with the credit note.

Create Estimate

Tool to create a new estimate in FreeAgent. Use when you need to create an estimate, quote, or proposal for a client. Requires contact, reference, date, type, status, and at least one estimate item with position, item_type, quantity, price, and description.

Create Estimate Item

Tool to create an estimate item in FreeAgent. Use when you need to add a line item to an existing estimate with details like position, type, quantity, price, and optional description.

Duplicate Estimate

Tool to duplicate an existing estimate in FreeAgent. Use when you need to create a copy of an estimate. The duplicated estimate will always have status=Draft, the next reference in the sequence, and dated_on set to today.

Send Estimate Email

Tool to email an estimate in FreeAgent. Use when you need to send an estimate to a contact via email with customizable subject, body, and attachments. You can use an existing email template (use_template=true) or provide manual email fields.

Create Invoice

Tool to create an invoice in FreeAgent. Use when you need to generate a new invoice for a contact. The invoice will be created in 'Draft' status and can be modified or sent later.

Create Invoice Item

Tool to create an invoice item in FreeAgent. Use when you need to add a line item to an existing invoice with details like type, quantity, price, and description.

Duplicate Invoice

Tool to duplicate an existing invoice in FreeAgent. Use when you need to create a new invoice based on an existing one. The duplicated invoice is always created with status 'Draft', today's date, and the next reference number in sequence.

Create Note

Tool to create a note for a contact or project in FreeAgent. Use when you need to add documentation, reminders, or context to contacts or projects.

Create Price List Item

Tool to create a price list item in FreeAgent. Use when you need to add a new item to the price list with code, description, pricing, and tax information.

Create Project

Tool to create a project in FreeAgent. Use when you need to set up a new project for tracking time, expenses, and billing against a specific client or internal initiative.

Delete Bank Transaction Explanation

Tool to delete a bank transaction explanation in FreeAgent. Use when you need to remove an explanation from a bank transaction.

Delete Estimates Default Additional Text

Tool to delete default additional text for estimates in FreeAgent. Use when you need to remove the default additional text that appears on estimates.

Delete Note

Tool to delete a note by its ID. Use when you need to permanently remove a note from FreeAgent.

Get Invoice Timeline

Tool to retrieve invoice timeline showing chronological record of invoice-related events. Use when you need to track invoice payment history and related activities.

Get Mileage Settings

Tool to retrieve mileage settings including engine type/size options and reimbursement rates. Use when you need to determine valid engine configurations or current mileage rates for expense claims.

Get Opening Balances

Tool to retrieve the Opening Balances journal set for a company. Use when you need to access initial account balances including journal entries, bank accounts, and stock items.

Get Personal Profile

Tool to retrieve the authenticated user's personal profile from FreeAgent. Use when you need information about the current user's details, role, or permissions.

Get the Opening Balances

Tool to retrieve the opening balances from the trial balance summary. Use when you need to get the initial balance amounts for all account categories at the start of the accounting period.

Get the P&L summary

Tool to retrieve the Profit and Loss summary for a specified period from FreeAgent. Use when you need financial performance overview including income, expenses, and retained profit.

Get Trial Balance Summary

Tool to get the trial balance summary from FreeAgent. Use when you need to retrieve the trial balance report data for accounting purposes.

Get Balance Sheet

Tool to retrieve the balance sheet for a FreeAgent account. Use when you need to get financial position data including assets, liabilities, and equity. Returns balance sheet data for the specified date or current date if not specified.

Get Opening Balances

Tool to retrieve opening balances for the balance sheet from FreeAgent. Use when you need to get the initial financial position values including capital assets, current assets, liabilities, and equity.

List Accounting Transactions

Tool to list all accounting transactions from FreeAgent. Use when you need to retrieve transaction history for accounting purposes. Filter by date range or nominal code to narrow results.

List All CIS Bands

Tool to list all CIS (Construction Industry Scheme) bands for a company. Use when you need to retrieve the available CIS bands configured for a UK company enrolled in CIS for Subcontractors. The bands include gross, standard, and higher rate bands with their respective deduction rates and nominal codes.

List All Expenses

Tool to list all expenses from FreeAgent. Use when you need to retrieve expense records, optionally filtered by view type (recent/recurring), date range, project, or last update timestamp.

List All Price List Items

Tool to list all price list items from FreeAgent. Use when you need to retrieve all price list items with optional sorting by creation date, code, or update date.

List All Properties

Tool to list all properties in FreeAgent. Use when you need to retrieve property records for UK unincorporated landlord companies. Supports pagination for large result sets.

List All Recurring Invoices

Tool to retrieve a list of recurring invoices from FreeAgent. Use when you need to query recurring invoices by status or contact. Supports filtering by draft, active, or inactive status and can include nested invoice line items.

List All Sales Tax Periods

Tool to list all sales tax periods for a company in FreeAgent. Use when you need to retrieve sales tax configuration history including rates, registration status, and effective dates. Available for US and Universal companies only.

List All Stock Items

Tool to list all stock items from FreeAgent. Use when you need to retrieve stock items with optional sorting by creation date, description, or update date.

List All Tasks

Tool to list all tasks in FreeAgent. Use when you need to retrieve tasks with optional filtering by status, project, or update date, and sorting options.

List All Timeslips

Tool to list all timeslips from FreeAgent. Use when you need to retrieve time tracking records with optional filtering by date range, user, project, task, billing status, or last update timestamp.

List All Users

Tool to list users in FreeAgent. Use when you need to retrieve users with optional filtering by type (all, staff, advisors). Requires 'Tax, Accounting & Users' permission scope.

List Bank Accounts

Tool to list bank accounts in FreeAgent. Use when you need to retrieve all bank accounts or filter by account type (standard, credit card, or PayPal).

List Bank Feeds

Tool to list all bank feeds for a company. Use when you need to retrieve the list of bank feeds and their current status.

List Bank Transactions

Tool to list all bank transactions under a certain bank account in FreeAgent. Use when you need to retrieve transaction history, reconcile accounts, or find specific transactions for a bank account.

List Bills

Tool to retrieve a list of bills from FreeAgent. Use when you need to view bills with optional filters by status, date range, contact, or project.

List Business Categories

Tool to retrieve all available business categories from FreeAgent. Use when you need to get the complete list of industry classifications for company categorization.

List Categories

Tool to retrieve all categories for the current FreeAgent company. Categories are used to classify income or costs for estimate items, invoice items, expenses, bills, and bank transaction explanations. Returns four category sets: admin expenses, cost of sales, income, and general. Use sub_accounts parameter to include sub-accounts instead of top-level accounts.

List Contacts

Tool to list contacts in FreeAgent. Use when you need to retrieve contacts with optional filtering by type, sort order, or update date.

List Credit Note Reconciliations

Tool to retrieve all credit note reconciliations from FreeAgent. Use when you need to list credit notes that have been reconciled against invoices. Optionally filter by update timestamp or date range.

List Credit Notes

Tool to list credit notes from FreeAgent. Use when you need to retrieve credit notes with optional filtering by contact, project, status, or date range. Requires 'Estimates and Invoices' permission.

List EC MOSS Sales Tax Rates

Tool to retrieve EC VAT MOSS sales tax rates for a specific EU country and date. Use when you need to determine the applicable VAT rates for cross-border digital services within the EU.

List Estimates

Tool to list estimates in FreeAgent. Use when you need to retrieve estimates with optional filtering by status, date range, contact, project, or invoice. Set nested_estimate_items to true to include estimate items in the response.

Get Default Estimates Additional Text

Tool to retrieve the default additional text for estimates. Use when you need to get the default text that appears on all estimate documents.

List Final Accounts Reports

Tool to list final accounts reports for a company in FreeAgent. Use when you need to retrieve all final accounts reports with their filing status and period dates.

List Hire Purchases

Tool to retrieve all hire purchases for the authorized FreeAgent account. Use when you need to view existing hire purchase agreements. Requires 'Bills' access level and is only available for UK companies.

Get Default Additional Text

Tool to get the default additional text shown on all invoices. Use when you need to retrieve the default invoice text.

List Notes

Tool to retrieve a list of notes for a contact or project. Use when you need to view all notes associated with a specific contact or project.

List Projects

Tool to list projects in FreeAgent. Use when you need to retrieve projects with optional filtering by status and sorting. Requires 'Contacts and Projects' permission scope.

List VAT Returns

Tool to list VAT returns for a company in FreeAgent. Use when you need to retrieve VAT return records, their filing status, and payment information.

Show Tax Timeline

Tool to retrieve the company's tax timeline showing upcoming tax events and deadlines. Use when you need to view VAT returns, corporation tax payments, Companies House filings, and other tax-related events with their due dates and amounts.

Update Bank Transaction Explanation

Tool to update a bank transaction explanation in FreeAgent. Use when you need to modify an existing explanation's details such as description, category, amounts, or tax information.

Update Estimates Default Additional Text

Tool to update the default additional text for estimates in FreeAgent. Use when you need to set or change the standard text that appears on all estimates.

Convert Estimate to Invoice

Tool to convert an estimate to an invoice in FreeAgent. Use when an estimate has been approved and needs to be converted into a billable invoice. The estimate's status will transition to 'Invoiced' and a new invoice will be created automatically.

Update Expense

Tool to update an existing expense in FreeAgent. Use when you need to modify expense details such as description, amount, date, category, or tax information. Only the fields you provide will be updated; omitted fields remain unchanged.

Update Invoices Default Additional Text

Tool to update the default additional text shown on all invoices. Use when you need to set or change the default invoice text that appears at the bottom of all invoices.

Convert Invoice to Credit Note

Tool to convert a draft negative invoice to a credit note in FreeAgent. Use when you need to transform a draft invoice with a negative value into a credit note. The invoice must be in draft status and have a negative value before conversion.

Update a Journal Set

Tool to update a journal set in FreeAgent. Use when you need to modify journal entries, change description, date, or tag. Can add new entries, modify existing ones, or remove entries using _destroy flag.

Update Note

Tool to update an existing note in FreeAgent. Use when you need to modify the text content of a note attached to a contact or project.

Update Price List Item

Tool to update a price list item in FreeAgent. Use when you need to modify existing price list item fields like description, price, code, quantity, or tax settings.

Update Personal Profile

Tool to update the authenticated user's personal profile in FreeAgent. Use when you need to modify user details such as name, email, role, or tax information.

Upload a Bank Statement

Tool to upload a bank statement to FreeAgent. Use when you need to import multiple bank transactions at once for a specific bank account.

Frequently asked questions

What can I automate with Freeagent on Definable?

Anything Freeagent exposes through its API. Common accounting workflows on Definable include auto-categorise transactions, draft invoices on closed deals, surface cash-flow signals. Personas can call any of the 76 Freeagent tools directly, then chain the result into another integration without you writing code.

How does Freeagent authentication work?

Freeagent uses OAUTH2 on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Freeagent integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 76 Freeagent tools. You only need a separate Freeagent subscription if Freeagent itself charges per seat or per API call.

Is using Freeagent through Definable secure?

Every call from a persona to Freeagent is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Freeagent on Definable?

Sign up for Definable, open the integrations page, find Freeagent, and connect via OAuth or API key. You can immediately attach Freeagent to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Freeagent actions does Definable expose?

Definable exposes all 76 Freeagent actions as callable tools — including `Cashflow summary for a date range`, `Get Company Details`, `Create a Journal Set`, plus 73 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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