CommCare

forms & surveys 6 tools available

CommCare is a mobile data collection and case management platform for health and social programs

About this integration

Connect CommCare to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call CommCare's 6 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Connect CommCare to Definable and it becomes a set of typed tools your agents plan with — triggered by events, run on schedules, or invoked mid-conversation. Every write is checked by the verifier before it lands.

Auth OAuth2 · 2 clicks

Tools 6 exposed

Plans All, incl. Free

Data Never trained on

CommCare · in workflows

What teams actually run.

Three patterns teams run with CommCare on day one. Each one is a plain-English prompt — no canvas, no glue code — and you can remix them into anything.

Trigger on event

│ Listen for a new event

│ Parse and validate the payload

└ Take an action with the linked tool

Daily summary

│ Pull yesterday's activity

│ Summarise with the model of your choice

└ Send the digest via email or Slack

Cross-tool sync

│ Read records from one app

│ Transform with a persona

└ Write the result back via this integration

6 tools available

The CommCare toolbox.

Every CommCare capability your agents can call, each with a typed schema the planner reads. The router picks the right tool per step; the verifier checks the result.

Create Lookup Table

Tool to create a new lookup table in a CommCare domain. Use when you need to set up reference data structures like product catalogs, price lists, or configuration tables. Requires 'Edit Apps' permission.

Create Web User Invitation

Tool to create an invitation for a new web user in CommCare. Use when you need to invite a user with specific role and permissions. Requires 'Edit Web Users & Edit Access API' permissions.

List Reports

Tool to retrieve available reports configured in a CommCare project. Use when you need to discover what reports exist before downloading report data via the Download Report Data API.

Single Sign On

Tool to validate login credentials and retrieve user profile for a mobile worker or web user. Use when you need to authenticate a user and obtain their profile information including roles, permissions, locations, and configuration details.

Submit Form ODK Compatible

Tool to submit form data using ODK-compatible endpoint for Android client compatibility. Use when submitting XForm data to CommCare. Requires properly formatted XML with metadata including unique instanceID.

Submit Form to Application

Tool to submit an XForm to a specific CommCare application. Use when you need to submit form data and tag it with a specific application ID. The form is submitted as XML following the OpenRosa standard with required metadata fields.

See it run

One prompt, start to finish.

A real prompt, the CommCare tools it calls, and what comes back. This is the whole interface — describe the outcome, agents handle the rest.

❯

Run a real CommCare task end-to-end — plan it, execute across the API, and hand back a verified result.

commcare.create_lookup_table Tool to create a new lookup table in a CommCare domain. Use when you need to set up refere

commcare.create_web_user_invitation Tool to create an invitation for a new web user in CommCare. Use when you need to invite a

commcare.list_reports Tool to retrieve available reports configured in a CommCare project. Use when you need to · verified

done

Done. CommCare responded across 3 calls, the verifier signed off, and the result is logged with every payload.

FAQ · CommCare

Questions, answered.

What teams ask before connecting CommCare.

01 What can I automate with CommCare on Definable?

Anything CommCare exposes through its API. Common forms & surveys workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 6 CommCare tools directly, then chain the result into another integration without you writing code.

02 How does CommCare authentication work?

CommCare uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

03 Is the CommCare integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 6 CommCare tools. You only need a separate CommCare subscription if CommCare itself charges per seat or per API call.

04 Is using CommCare through Definable secure?

Every call from a persona to CommCare is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

05 How do I get started with CommCare on Definable?

Sign up for Definable, open the integrations page, find CommCare, and connect via OAuth or API key. You can immediately attach CommCare to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

06 What CommCare actions does Definable expose?

Definable exposes all 6 CommCare actions as callable tools — including `Create Lookup Table`, `Create Web User Invitation`, `List Reports`, plus 3 more. Each tool gets a typed parameter schema so personas know exactly how to call it.