01
Capture from chat
- Tell the persona to remember something
- Agent writes it to this tool
- Returns a link for confirmation
Workiom
3 tools available
Workiom allows businesses to create custom workflows, integrate apps, and automate processes, reducing manual overhead and streamlining operations
Connect Workiom to Definable to capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas call Workiom's 3 tools directly from chat or scheduled flows. Wire it to your assistant — capture, organise, and recall through one conversation.
Common workflows with Workiom
02
Daily roll-up
- Pull yesterday's activity
- Summarise as a digest
- Save it back into this tool
03
Smart retrieval
- Ask "where did I write about X?"
- Agent searches
- Returns the page with context
Workiom actions 3
Every Workiom action below is a callable tool any Definable persona can invoke.
Create record
Creates a new record in a specified Workiom list. This tool creates a record with basic field types like text, numbers, dates, and static list items. The record data should be provided as a JSON object where each key is a field ID and the value matches the expected data type for that field.
Get all lists
Get all lists from a Workiom app. This action fetches all lists within a specific Workiom app. Lists are containers for records (similar to database tables) and are the fundamental data structure in Workiom. Each list has a unique ID and contains views for displaying data. Use this action to discover available lists before performing operations like creating records (which require a list ID).
Get records
Retrieves records from a specified Workiom list. Use this action to fetch data from a Workiom list. The list_id is required and can be obtained from the WORKIOM_GET_ALL_LISTS action. Each record contains field values keyed by numeric field IDs. Features: - Pagination: Use max_result_count and skip_count to paginate through large datasets - Sorting: Sort by any field using 'FIELD_ID ASC' or 'FIELD_ID DESC' format - Filtering: Apply conditions using filter operators (Contains, Is, Greater, etc.) Note: Field IDs are numeric (e.g., 5037173) and can be found in list metadata.
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Frequently asked questions
What can I automate with Workiom on Definable?
Anything Workiom exposes through its API. Common productivity workflows on Definable include capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas can call any of the 3 Workiom tools directly, then chain the result into another integration without you writing code.
How does Workiom authentication work?
Workiom uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.
Is the Workiom integration included in my Definable plan?
Yes — every Definable plan, including Starter, includes access to all 3 Workiom tools. You only need a separate Workiom subscription if Workiom itself charges per seat or per API call.
Is using Workiom through Definable secure?
Every call from a persona to Workiom is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.
How do I get started with Workiom on Definable?
Sign up for Definable, open the integrations page, find Workiom, and connect via OAuth or API key. You can immediately attach Workiom to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.
What Workiom actions does Definable expose?
Definable exposes all 3 Workiom actions as callable tools — including `Create record`, `Get all lists`, `Get records`. Each tool gets a typed parameter schema so personas know exactly how to call it.
Ready to automate with Workiom?
Wire it up in minutes. No coding required.