OneDrive

60 tools available · 9 triggers

OneDrive is Microsoft’s cloud storage solution enabling users to store, sync, and share files across devices, offering offline access, real-time collaboration, and enterprise-grade security

file management & storage

Connect OneDrive Visit OneDrive ↗

Connect OneDrive to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call OneDrive's 60 tools (and react to 9 triggers) directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Common workflows with OneDrive

Trigger on event

Listen for a new event
Parse and validate the payload
Take an action with the linked tool

Daily summary

Pull yesterday's activity
Summarise with the model of your choice
Send the digest via email or Slack

Cross-tool sync

Read records from one app
Transform with a persona
Write the result back via this integration

OneDrive actions 60

Every OneDrive action below is a callable tool any Definable persona can invoke.

Check In Drive Item

Tool to check in a checked out driveItem resource, making the version of the document available to others. Use when you need to check in a file that was previously checked out in OneDrive or SharePoint.

Checkout Drive Item

Tool to check out a driveItem to prevent others from editing it and make your changes invisible until checked in. Use when you need to lock a file for exclusive editing in SharePoint or OneDrive.

Copy Item

Tool to copy a DriveItem (file or folder) to a new location asynchronously. Use when you need to duplicate an item, optionally renaming it or specifying a different parent folder. The operation is asynchronous; the response provides a URL to monitor the copy progress. Do not assume the copy is complete immediately; verify via ONE_DRIVE_GET_ITEM or by listing the destination, especially for large folder trees.

Create Drive Item Permission

Tool to create a new permission on a OneDrive drive item. Use when you need to grant application or SharePoint group permissions to a file or folder. This endpoint supports creating application permissions and SharePoint site group permissions only.

Create Sharing Link

Tool to create a sharing link for a DriveItem (file or folder) by its unique ID. Use when you need to generate a shareable link for an item in OneDrive or SharePoint.

Delete Item

Tool to delete a DriveItem (file or folder) by its unique ID from the authenticated user's OneDrive. Use when you need to remove an item from OneDrive. This action moves the item to the recycle bin, not permanently deleting it; storage quota is not freed until the recycle bin is emptied. Bulk deletions can trigger 429 (rate limit) or 5xx responses — limit concurrency and use exponential backoff.

Permanently Delete Drive Item

Tool to permanently delete a driveItem by its ID without moving it to the recycle bin. Use when you need to irreversibly remove a file or folder from OneDrive or SharePoint. This action cannot be undone.

Delete Drive Item Permission

Tool to delete a permission from a drive item. Use when you need to revoke sharing access to a file or folder. Only non-inherited sharing permissions can be deleted.

Delete Shares Permission

Tool to delete the permission navigation property for a shared drive item. Use when you need to remove a sharing link permission. This effectively revokes access via the specific share link.

Discard Checkout

Tool to discard the checkout of a driveItem, releasing it and discarding any changes made while checked out. Use when you need to cancel a checkout and revert changes on a file in SharePoint or OneDrive.

Download a file

Downloads a file from a user's OneDrive using its item ID, which must refer to a file and not a folder. Response contains a content object with fields: s3url (URL to fetch raw file bytes), mimetype, and name; raw file data is not returned directly. Parsing content from Excel, Word, PDF, or other formats requires additional tooling. The response also includes attachment.s3key, required when passing this file to downstream tools such as OUTLOOK_SEND_EMAIL or OUTLOOK_CREATE_DRAFT.

Download file by path

Downloads the contents of a file from OneDrive by its path. The API returns a 302 redirect to a pre-authenticated download URL. Use when you know the file path but not the item ID.

Download item as format

Tool to download the contents of a driveItem converted to a specific format (e.g., PDF or HTML). Use when you need to convert Office documents to PDF or Loop/Fluid files to HTML before downloading. Supports accessing items by item_id or by path, and can target specific drives via drive_id.

Download Drive Item Version Content

Tool to download the contents of a specific previous version of a drive item (file). Returns the actual file content. Note: You cannot download the current version using this endpoint - it only works for previous versions.

Follow Drive Item

Tool to follow a driveItem (file or folder) in OneDrive or SharePoint. Use when you need to add an item to the user's followed items list for tracking updates.

Get Drive

Retrieves the properties and relationships of a Drive resource by its unique ID. Use this action when you need to get details about a specific OneDrive, user's OneDrive, group's document library, or a site's document library. Only drives accessible to the authenticated user are returned; missing drives indicate insufficient OAuth scope or tenant permissions.

Get DriveItem by Sharing URL

Tool to resolve a OneDrive/SharePoint sharing URL (or shareId) to a DriveItem with driveId and itemId. Use when you have a sharing link from Teams, chat, or 1drv.ms and need the item's metadata or IDs for downstream actions like permissions or download.

Get Drives Following

Tool to retrieve a specific followed driveItem from a drive. Use when you need to get details about a file or folder that the user has marked to follow.

Get Group Drive

Tool to retrieve the document library (drive) for a Microsoft 365 group. Use when you need to access the default document library associated with a specific group.

Get Item Metadata

Retrieves the metadata of a DriveItem by its unique ID. Use this tool to get information about a specific file or folder in OneDrive when you have its ID. If a `drive_id` is not provided, it defaults to the user's main drive.

Get Item Permissions

Retrieves the permissions of a DriveItem by its unique ID within a specific Drive. Use when you need to check who has access to a file or folder and what level of access they have. Response nests permission entries under `data.value`; check top-level `success`/`error` flags before processing results. Results include inherited permissions, owner entries, and anonymous link entries — not just explicitly granted permissions. Sharing links may have differing scopes (org-only vs. anonymous); verify `link.scope` before treating a permission as externally accessible.

Get Item Thumbnails

Tool to retrieve the thumbnails associated with a DriveItem. Use when you need to display visual previews of files. Response contains a `value` array with size keys (`small`, `medium`, `large`); thumbnails may not be generated for all file types or newly uploaded items, so handle an empty or missing `value` array. Returned thumbnail URLs are external HTTP endpoints with independent availability.

Get Item Versions

Tool to retrieve the version history of a DriveItem by its unique ID. Use when you need to access or list previous versions of a file. Version history may be unavailable or empty for folders or items in drives without versioning enabled.

Get Recent Items

Get files and folders recently accessed by the user. Returns items based on activity history (opened, edited, viewed), sorted by most recent first — NOT by modification time; use ONE_DRIVE_ONEDRIVE_LIST_ITEMS or ONE_DRIVE_LIST_ROOT_DRIVE_CHANGES for strictly modification-based queries. Use when you need to see what the user worked on recently (e.g., 'Show me files I worked on today'). Different from search - this tracks activity, not content. Results may contain duplicate names; disambiguate using lastModifiedDateTime, parentReference.path, and the file/folder property before acting on a specific item.

Get Drive Root Folder

Tool to retrieve metadata for the root folder of the signed-in user's OneDrive. Use when you need information about the user's OneDrive root directory, such as size, child count, or web URL.

Get Shared Item by ShareId

Tool to access a shared DriveItem or collection of shared items using a shareId or encoded sharing URL. Returns the sharedDriveItem resource with metadata about the shared item and its owner. Use when you have a shareId or sharing token and need information about what was shared.

Get Shared Items

Tool to retrieve items shared with the authenticated user (not items the user has shared with others). Returns files and folders shared with the current user; response value array may be empty if no items exist. Use webUrl field from results for clickable links to items.

Get SharePoint List Items

Tool to get the items (list items) within a specific SharePoint list on a site. Use when you need to retrieve data from a SharePoint list.

Get Site Details

Retrieves metadata for a specific SharePoint site by its ID. Use this action when you need to get details like display name, web URL, and creation/modification dates for a known SharePoint site.

Get SharePoint Site Page Content

Gets the content of a modern SharePoint site page. Use when you need to retrieve the details and content of a specific page within a SharePoint site.

Get Drive Special Folder

Tool to retrieve a special folder in OneDrive by name. Use when you need to access well-known folders (documents, photos, approot, etc.) without looking up by path or ID.

Grant Shares Permission

Tool to grant users access to a link represented by a permission using an encoded sharing URL. Use when you need to give specific users access to a shared OneDrive or SharePoint resource.

Invite User to Drive Item

Tool to invite users or grant permissions to a specific item in a OneDrive drive. Use when you need to share a file or folder with other users and define their access level (e.g., read or write).

List Drive Activities

Tool to retrieve recent activities on the authenticated user's OneDrive. Use when you need to track recent changes or actions performed across the drive.

List Drive Bundles

Tool to retrieve a list of bundle resources from a specified drive. Bundles are collections of files (e.g., photo albums). Use when you need to list bundles in a drive.

List Drives

Tool to retrieve a list of Drive resources available to the authenticated user, or for a specific user, group, or site. Use when you need to find out what drives are accessible. Returns only drives within the signed-in account's permission scope; missing drives indicate insufficient permissions or different tenant scope. Results are paginated — follow skip_token across all pages to avoid missing drives. Returned drives represent document libraries and may not reflect full SharePoint site structure; use SHARE_POINT_GET_SITE_COLLECTION_INFO or SHARE_POINT_SEARCH_QUERY for broader coverage. Use driveType and webUrl to distinguish personal, system, and SharePoint-backed drives.

List Folder Children

List the direct children (files/folders) of a OneDrive/SharePoint folder by DriveItem ID or path. Returns reliable pagination tokens/nextLink for large folders. Use when you need to enumerate folder contents deterministically, find companion artifacts (e.g., .vtt/.docx files), or browse within a known folder.

List Drive Item Activities

Tool to list recent activities for a specific item in a OneDrive drive. Use when you need to track changes or actions performed on a file or folder.

List Root Drive Changes

Tool to list changes in the root of the user's primary drive using a delta token. Use when you need to track file and folder modifications, additions, or deletions in the main OneDrive directory. First call without `token` returns all current items plus an `@odata.deltaLink`; store that token and pass it on subsequent calls to retrieve only incremental changes. Losing the deltaLink token forces a full resync. Responses include deleted items (check `deleted` property) and the root item itself alongside files and folders.

List Shares Permission

Tool to retrieve permission details for a shared OneDrive or SharePoint item using a share ID. Use when you have an encoded sharing URL and need to check the permission level, password protection, and access details.

List SharePoint List Items Delta

Tool to track changes to items in a SharePoint list using a delta query. Use when you need to get newly created, updated, or deleted list items without performing a full read of the entire item collection.

List Site Columns

Tool to list all column definitions for a SharePoint site. Use this when you need to retrieve the schema or structure of columns within a specific SharePoint site.

List Site Drive Items Delta

Tool to track changes to DriveItems in the default document library of a SharePoint site. Use when you need to get a list of items that have been added, modified, or deleted since a previous state or to get an initial enumeration of all items.

List Site Lists

Tool to list all lists under a specific SharePoint site. Use when you need to enumerate lists within a known site. Returns only Microsoft Graph-supported lists — internal/system lists are excluded, so results may be a strict subset of all site lists (e.g., 13 returned where 108 exist). Results are in the `data.value` array. IMPORTANT: Only works with organizational Microsoft 365 accounts (Azure AD/Entra ID). NOT supported for personal Microsoft accounts (MSA/Outlook.com/Hotmail). Personal OneDrive users cannot access SharePoint sites through this endpoint.

List Site Subsites

Tool to list all subsites of a SharePoint site. Use when you need to retrieve a collection of subsites for a given parent site. IMPORTANT: This action only works with organizational Microsoft 365 accounts (Azure AD/Entra ID accounts). It is NOT supported for personal Microsoft accounts (MSA/Outlook.com/Hotmail accounts). Personal OneDrive users cannot access SharePoint sites through this endpoint. An empty `value` array in the response means the site has no subsites, not a failure.

List Subscriptions

Tool to list the current subscriptions for the authenticated user or app. Use this to retrieve details of existing webhook subscriptions. Results may span multiple drives and resources; filter client-side by resource URL or type to narrow to a specific scope. An empty `value` array means no subscriptions exist, not a failed call.

Move Item

Tool to move a file or folder to a new parent folder in OneDrive. Use when you need to reorganize your files or folders by changing their location. You can optionally rename the item during the move. If a file with the same name exists at the destination, the API returns `nameAlreadyExists`; use the `name` parameter to provide a unique name or resolve the conflict beforehand.

Create folder

Creates a new folder in the user's OneDrive, automatically renaming on conflict, optionally within a specified parent_folder (by ID or full path from root) which, if not the root, must exist and be accessible.

Create a new text file

Creates a new plain-text file with specified content in the authenticated user's personal OneDrive, using either the folder's unique ID or its absolute path relative to the user's OneDrive root (paths are automatically resolved to IDs); note that OneDrive may rename or create a new version if the filename already exists. All files are written as plain text regardless of extension — specifying .docx or .xlsx does not produce a true Office document. This action only works with the user's personal OneDrive (/me/drive) and does not support SharePoint document libraries or shared drives.

Find Item

Non-recursively finds an item (file or folder) in a specified OneDrive folder; if `folder` is provided as a path, it must actually exist. Results in large folders may be paginated via `@odata.nextLink`; iterate all pages to avoid missing files. For searches where the subfolder is unknown, use ONE_DRIVE_SEARCH_ITEMS instead.

Find Folder

Finds folders by name within an accessible parent folder in OneDrive, or lists all its direct child folders if no name is specified. Search is non-recursive: only immediate children of `folder` are checked, not deeper hierarchy levels.

List OneDrive items

Retrieves all files and folders as `driveItem` resources from the root of a specified user's OneDrive, automatically handling pagination. Non-recursive: returns only root-level items; subfolder contents require separate calls. Results may include `remoteItem` pointers (shared items from other drives) — use `remoteItem.driveId` and `remoteItem.id` for those in downstream calls. Distinguish files from folders by presence of `file` or `folder` property. Always use `id` values returned by this tool directly; never construct item IDs manually. Items may be absent from results due to permission restrictions, not drive absence.

Upload file

Uploads a file to a specified OneDrive folder, automatically creating the destination folder if it doesn't exist, renaming on conflict, and supporting large files via chunking.

Preview Drive Item

Generates or retrieves a short-lived, permission-bound embeddable URL for a preview of a specific item. URLs expire and must be regenerated per session — do not cache. Use when you need to display a temporary preview of a file.

Restore Deleted Item

Tool to restore a deleted OneDrive driveItem (file or folder) from the recycle bin. Use when you need to recover a deleted item to its original location or to a specified parent folder, optionally renaming it during restoration. IMPORTANT LIMITATION: This API is ONLY available for OneDrive Personal accounts. It does NOT work with OneDrive for Business or SharePoint. For Business/SharePoint accounts, use the SharePoint REST API endpoints (/_api/web/recyclebin) instead.

Search Items

Search OneDrive for files and folders by keyword. Searches filenames, metadata, and file content to find matching items. Use when you need to find specific files based on keywords, file types, or content. Supports filtering, sorting, and pagination. Results are mixed files and folders — filter client-side using file vs folder properties. Disambiguate similarly named items using parentReference.path, lastModifiedDateTime, and size before passing item IDs downstream. Newly created or recently moved files may not appear due to indexing delays; fall back to ONE_DRIVE_LIST_FOLDER_CHILDREN if expected items are missing. No server-side date filtering — apply lastModifiedDateTime/createdDateTime filtering in your own logic. HTTP 429 responses include a Retry-After header; use exponential backoff.

Delete Drive Following

Tool to unfollow a driveItem by removing it from the user's followed items collection. Use when you need to stop following a file or folder that was previously marked to follow.

Update Drive Item Metadata

Tool to update the metadata of a specific item (file or folder) in OneDrive. Use this to rename items, change descriptions, or move items to a new parent folder.

Update Drive Item Permissions

Tool to update the roles of an existing permission on a OneDrive drive item. Use when you need to change the access level (read, write, owner) for a specific permission on a file or folder.

Update File Content

Tool to create an upload session for updating an existing file's content in OneDrive. Use when you need to overwrite/update an existing DriveItem's content while preserving its item ID, avoiding duplicate copies and maintaining existing share links.

Frequently asked questions

What can I automate with OneDrive on Definable?

Anything OneDrive exposes through its API. Common file management & storage workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 60 OneDrive tools directly, or react to its 9 triggers, then chain the result into another integration without you writing code.

How does OneDrive authentication work?

OneDrive uses OAUTH2, S2S_OAUTH2 on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the OneDrive integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 60 OneDrive tools. You only need a separate OneDrive subscription if OneDrive itself charges per seat or per API call.

Is using OneDrive through Definable secure?

Every call from a persona to OneDrive is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with OneDrive on Definable?

Sign up for Definable, open the integrations page, find OneDrive, and connect via OAuth or API key. You can immediately attach OneDrive to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What OneDrive actions does Definable expose?

Definable exposes all 60 OneDrive actions as callable tools — including `Check In Drive Item`, `Checkout Drive Item`, `Copy Item`, plus 57 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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