Hub Planner

122 tools available

A Modern and Smart Resource Management, Planning & Scheduling tool with Time Sheets and Powerful Reporting. Ideal for Managing Global Teams of Resources.

productivity project management

Connect Hub Planner Visit Hub Planner ↗

Connect Hub Planner to Definable to capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas call Hub Planner's 122 tools directly from chat or scheduled flows. Wire it to your assistant — capture, organise, and recall through one conversation.

Common workflows with Hub Planner

Capture from chat

Tell the persona to remember something
Agent writes it to this tool
Returns a link for confirmation

Daily roll-up

Pull yesterday's activity
Summarise as a digest
Save it back into this tool

Smart retrieval

Ask "where did I write about X?"
Agent searches
Returns the page with context

Hub Planner actions 122

Every Hub Planner action below is a callable tool any Definable persona can invoke.

Add Clients to Project

Tool to add clients to a project by project ID. Use when you need to associate one or more clients with a specific project.

Add project custom field choices

Add choices to a project custom field template of SELECT, RADIO, or CHECKBOX type. Use when you need to add new options to an existing dropdown, radio button, or checkbox custom field in Hub Planner projects.

Add Projects to Group

Tool to add projects to a project group in Hub Planner. Use when you need to associate one or more projects with a specific project group.

Add Project Tags

Tool to add tags to a Hub Planner project. Preserves existing tags and appends new ones. Use when you need to add one or more tags to a project without removing existing tags.

Add Resource Custom Field Choices

Tool to add choices to a resource custom field template of SELECT, RADIO, or CHECKBOX type. Use when you need to add new selection options to an existing custom field template.

Add Resources to Project

Tool to add resources to a project by project ID. Use when you need to associate one or more resources with a specific project.

Add Resources to Resource Group

Tool to add resources to a resource group by group ID. Use when you need to associate one or more resources with a specific resource group.

Add Resource Tags

Tool to add tags to a resource in Hub Planner. Preserves existing tags and appends new ones. Use when you need to categorize, label, or organize resources using tags.

Create Billing Rate

Tool to create a new billing rate in Hub Planner. Use when you need to define a new billing rate with a specific name, currency, and rate amount.

Create Booking

Tool to create a new booking for a resource on a project in Hub Planner. Supports scheduled bookings, booking requests (WAITING_FOR_APPROVAL), and hourly bookings. Use when you need to allocate resources to projects with specific start/end dates and time commitments.

Create Booking Category

Tool to create a new booking category in Hub Planner. Use when you need to define a new category type for classifying bookings (e.g., "At Client", "Remote Work", "Training").

Create Client

Tool to create a new client in Hub Planner. Use when you need to add a new client organization to the system.

Create Cost Category

Tool to create a new project cost category in Hub Planner. Use when you need to add a new cost category for tracking project expenses.

Create Event

Tool to create a new event in Hub Planner. Use when you need to set up a new event with a specified name and optional code, color, and metadata.

Create Holiday

Tool to create a new holiday in Hub Planner. Use when you need to add a company holiday, public holiday, or special date that should be marked in the calendar.

Create Milestone

Tool to create a new milestone for a project in Hub Planner. Use when you need to set up a milestone with a specified name, date, and project association.

Create Project

Tool to create a new project in Hub Planner. Use when you need to set up a new project with specified name, budget, resources, and other configuration options.

Create Project Custom Field Template

Tool to create a new project custom field template in Hub Planner. Use when you need to define reusable custom field structures for projects with specific types like TEXT, SELECT, DATE, etc.

Create Project Group

Tool to create a new project group in Hub Planner. Use when you need to organize projects into groups for better management and categorization. Can create top-level groups or subgroups (with parentGroupId, requires Sidebar Pro extension).

Create Project Tag

Tool to create a new project tag in Hub Planner. Use when you need to add a new tag that can be associated with projects for categorization and organization purposes.

Create Resource

Tool to create a new resource in Hub Planner. Pass a resource object with firstName (required) and optional fields. Can optionally send an invitation email by setting sendInviteEmail to true (requires email field).

Create Resource Custom Field Template

Tool to create a new resource custom field template in Hub Planner. Use when you need to add custom fields to resource profiles (e.g., department, skills, certifications).

Create Resource Tag

Tool to create a new resource tag in Hub Planner. Use when you need to add a new tag for categorizing or labeling resources.

Create Time Entry

Tool to create a new time entry for a resource on a project in Hub Planner. Use when you need to log time spent by team members on specific projects with date and duration.

Create Vacation

Tool to create a new vacation request for a resource in Hub Planner. Supports approval workflow with configurable approvers and statuses. Use when you need to create time-off requests for team members.

Delete Billing Rate

Tool to delete a specific billing rate by ID in Hub Planner. Use when you need to permanently remove a billing rate.

Delete Booking

Tool to delete a specific booking by ID in Hub Planner. Use when you need to permanently remove a booking.

Delete Bookings

Tool to delete multiple bookings by IDs, resource ID, or project ID. Use when you need to remove bookings from Hub Planner based on specific criteria.

Delete Client

Tool to delete a specific client by ID in Hub Planner. Use when you need to permanently remove a client organization.

Delete Cost Category

Tool to delete a specific project cost category by ID in Hub Planner. Use when you need to permanently remove a cost category.

Delete Event

Tool to delete a specific event by ID in Hub Planner. Use when you need to permanently remove an event.

Delete Holiday

Tool to delete a specific holiday by ID in Hub Planner. Use when you need to permanently remove a holiday.

Delete Milestone

Tool to delete a specific milestone by ID in Hub Planner. Use when you need to permanently remove a milestone.

Delete Project

Tool to delete a specific project by ID in Hub Planner. Use when you need to permanently remove a project.

Delete Project Custom Field Template

Tool to delete a project custom field template by its ID. Use when you need to remove a custom field template from the project configuration.

Delete Project Group

Tool to delete a specific project group by ID in Hub Planner. Use when you need to permanently remove a project group.

Delete Projects

Tool to delete multiple projects by their IDs in a single operation. Use when you need to remove multiple projects from Hub Planner.

Delete Project Tag

Tool to delete a specific project tag by ID in Hub Planner. Use when you need to permanently remove a project tag from the system.

Delete Resource

Tool to delete a specific resource by ID. Use when you need to remove a resource from Hub Planner.

Delete Resource Custom Field Template

Tool to delete a specific resource custom field template by ID. Use when permanently removing a custom field template after confirming the correct template ID.

Delete resources

Tool to delete multiple resources by their IDs in a single operation. Use when you need to remove multiple resources from Hub Planner.

Delete Resource Tag

Tool to delete a specific resource tag by ID in Hub Planner. Use when you need to permanently remove a resource tag from the system.

Delete Time Entries

Tool to delete multiple time entries by their IDs in a single operation. Use when you need to remove multiple time entries from Hub Planner timesheets.

Delete Time Entry

Tool to delete a specific time entry by ID in Hub Planner. Use when you need to permanently remove a time entry.

Delete Vacation

Tool to delete a specific vacation by ID in Hub Planner. Use when you need to permanently remove a vacation.

Get Billing Rate by ID

Tool to retrieve a specific billing rate by ID from Hub Planner. Use when you need to fetch detailed information about a billing rate including its label, currency, and rate amount.

Get Booking by ID

Tool to retrieve a specific booking by ID from Hub Planner. Use when you need to fetch detailed information about a specific booking including resource assignments, project associations, dates, approval state, and billing rates.

Get Booking Category by ID

Tool to retrieve a specific booking category by ID from Hub Planner. Use when you need to fetch detailed information about a booking category including its name, color, type, and group associations.

Get Client by ID

Tool to retrieve a specific client by ID from Hub Planner. Use when you need to fetch detailed information about a client organization.

Get Cost Category

Tool to retrieve a specific project cost category by ID from Hub Planner. Returns the cost category object including name and timestamps. Use when you need detailed information about a specific project cost category.

Get Event by ID

Tool to retrieve a specific event by ID from Hub Planner. Use when you need to fetch detailed information about a specific event including its name, code, dates, and color settings.

Get Holiday by ID

Tool to retrieve a specific holiday by ID from Hub Planner. Use when you need to fetch detailed information about a specific holiday including its name, date, color, and repeat settings.

Get Milestone

Tool to retrieve a specific milestone by ID from Hub Planner. Returns the milestone details including name, date, project reference, and metadata. Use when you need information about a specific project milestone.

Get Project

Tool to retrieve a specific project by ID from Hub Planner. Returns the full project object including name, status, resources, budget, custom fields, and tags. Use when you need detailed information about a specific project.

Get Project Custom Field Template

Tool to retrieve a specific project custom field template by ID. Use when you need to get details about a particular project custom field configuration.

Get Project Custom Field Templates

Tool to retrieve all project custom field templates defined for your Hub Planner account. Use when you need to see available custom field configurations that can be applied to projects.

Get Project Group

Tool to retrieve a specific project group by ID from Hub Planner. Returns the project group object including name, associated project IDs, and metadata. Use when you need detailed information about a specific project group.

Get Project Tags

Tool to retrieve all tags associated with a specific Hub Planner project. Use when you need to view the current tags on a project.

Get Resource by ID

Tool to retrieve a specific resource by ID from Hub Planner. Use when you need to fetch detailed information about a team member or resource.

Get Resource Custom Field Template

Tool to retrieve a specific resource custom field template by ID from Hub Planner. Use when you need to fetch detailed configuration and schema information about a custom field template.

Get Resource Custom Field Templates

Tool to retrieve custom field templates defined for resources in your Hub Planner account. Use when you need to understand available custom fields, their types, validation rules, and configuration options for resources.

Get Resource Tags

Tool to retrieve all tags associated with a specific resource from Hub Planner. Returns an array of tag objects containing tag ID, value, and category. Use when you need to view all tags assigned to a resource.

Get Time Entry by ID

Tool to retrieve a specific time entry by ID from Hub Planner. Use when you need to fetch detailed information about a logged time entry including project details, duration, status, and approval state.

Get Vacation by ID

Tool to retrieve a specific vacation by ID from Hub Planner. Use when you need to fetch detailed information about a vacation request including approval status, dates, resource assignment, and approval notes.

List Billing Rates

Tool to retrieve all billing rates from Hub Planner. Returns an array of billing rate objects with details including label, currency, rate amount, and metadata. Use when you need to list all available billing rates with optional pagination support.

List Booking Categories

Tool to retrieve all booking categories from Hub Planner. Returns an array of category objects including name, color, type, and group associations. Use when you need to list available booking categories for scheduling or filtering.

List Bookings

Tool to retrieve all bookings from Hub Planner with pagination support. Returns booking details including resource assignments, project associations, dates, approval states, and billing rates. Use when you need to list, search, or analyze bookings across projects and resources.

List Category Groups

Tool to get all category groups from Hub Planner. Returns an array of category group objects with group name, type, and associated category IDs. Use when you need to retrieve booking category groups. Note that CUSTOM groups require the Booking Category Groups extension.

List Clients

Tool to get all clients from Hub Planner. Returns an array of client objects with details including name and creation date. Use when you need to retrieve the complete list of clients with optional pagination.

List Cost Categories

Tool to retrieve all project cost categories from Hub Planner. Returns an array of cost category objects with details including name and timestamps. Use when you need to list all available cost categories for projects in your organization.

List Events

Tool to retrieve all events from Hub Planner. Events work like projects but are used for non-project activities. Returns an array of event objects with details including name, event code, and custom metadata. Use when you need to list events with optional pagination and sorting.

List Holidays

Tool to retrieve all public holidays from Hub Planner. Returns an array of holiday objects with details including name, date, color, and recurrence settings. Use when you need to check public holidays or manage holiday schedules.

List Project Groups

Tool to get all project groups from Hub Planner. Returns an array of project group objects with group name, associated project IDs, and metadata. Use when you need to retrieve the complete list of project groups.

List Project Managers

Tool to get all project managers from Hub Planner. Returns an array of project manager objects with details including email, name, status, role, and custom fields. Use when you need to retrieve the complete list of users who have project manager privileges.

List Projects

Tool to retrieve all projects from Hub Planner. Returns an array of project objects with details including name, status, resources, project managers, budget settings, custom fields, and tags. Use when you need to list projects with optional pagination and sorting.

List Project Tags

Tool to retrieve all project tags from Hub Planner. Returns an array of project tag objects containing tag ID, value, and category. Use when you need to view all available project tags in the system.

List Resource Groups

Tool to get all resource groups from Hub Planner. Returns an array of resource group objects with group name, associated resource IDs, approvers, and metadata. Use when you need to retrieve the complete list of resource groups.

List Resources

Tool to get all resources from Hub Planner. Returns an array of resource objects with details including name, email, status, role, billing, and custom fields. Use when you need to retrieve the complete list of resources with optional pagination and sorting.

List Resource Tags

Tool to get all resource tags from Hub Planner. Returns an array of resource tag objects with ID, value, and category. Use when you need to retrieve the complete list of resource tags in the system.

List Time Entries

Tool to get all time entries from Hub Planner. Returns paginated results with time entry details including resource, project, date, minutes, and status. Use when you need to retrieve time tracking data across projects and resources.

List Unassigned Work

Tool to retrieve all unassigned work from Hub Planner. Use when you need to get a list of work items that have not been assigned to any resource. Requires the unassigned work extension to be enabled.

List Vacations

Tool to retrieve all vacations from Hub Planner. Requires Vacation extension to be enabled. Returns an array of vacation objects with details including resource assignments, dates, approval status, and allocation information.

Patch Booking

Tool to partially update an existing booking in Hub Planner. Unlike PUT, only pass the properties you want to modify. Use when you need to update booking details like dates, notes, state values, or to approve/reject booking requests.

Patch Vacation

Tool to partially update an existing vacation by ID in Hub Planner. Preferred method over PUT for partial updates. Use when you need to modify specific vacation fields like percentAllocation, title, or approval status without sending the entire vacation object.

Remove Client From Projects

Tool to remove a client from one or more projects in Hub Planner. Use when you need to unlink a client from specific projects by providing an array of project IDs.

Remove Project From Groups

Tool to remove a project from one or more project groups in Hub Planner. Use when you need to unlink a project from specific groups by providing an array of group IDs.

Remove Project Tag

Tool to remove a tag from a Hub Planner project. Use when you need to detach a tag from a specific project.

Remove Resource from Projects

Tool to remove a resource from one or more projects in Hub Planner. Use when you need to unassign a resource from specific projects by providing the resource ID and an array of project IDs.

Remove Resource Tag

Tool to remove a tag from a resource. Use when you need to disassociate a specific tag from a resource.

Search Billing Rates

Tool to search billing rates in Hub Planner with filters. Supports filtering by currency, label, rate amount, and metadata. Use when you need to find billing rates matching specific criteria.

Search Booking Categories

Tool to search booking categories in Hub Planner with filters. Use when you need to find booking categories by type, name, or category group. Supports filtering by NON_OPTIONAL/CUSTOM types and partial name matching.

Search Bookings

Tool to search bookings in Hub Planner with advanced filters. Supports filtering by resource, project, dates, metadata, and more using MongoDB-style operators ($in, $nin, $lt, $lte, $gte, $gt). Use when you need to find bookings matching specific criteria or date ranges.

Search Clients

Tool to search clients with filters in Hub Planner. Use when you need to find clients based on name or metadata. Supports operators like $in, $nin, and $like for flexible filtering.

Search Cost Categories

Tool to search project cost categories in Hub Planner with filters. Use when you need to find cost categories based on ID or name. Supports MongoDB-style operators like $in and $nin for flexible filtering.

Search Events

Tool to search events with filters in Hub Planner. Use when you need to find events based on name, event code, resources, or custom metadata. Supports operators like $in and $nin for flexible filtering.

Search Holidays

Tool to search holidays with filters in Hub Planner. Use when you need to find holidays based on name, date range, or metadata. Supports operators like $in, $nin, $lt, $lte, and $gte for flexible filtering.

Search Milestones

Tool to search milestones in Hub Planner with filters. Supports filtering by project, date, name, and metadata using MongoDB-style operators ($in, $nin, $lt, $lte, $gte). Use when you need to find milestones matching specific criteria or date ranges.

Search Project Custom Fields

Tool to search project custom field templates by type, label, or required status. Use when you need to find specific custom fields or retrieve all project custom field templates.

Search Projects

Tool to search projects with filters in Hub Planner. Use when you need to find projects based on status, name, project code, resources, dates, or custom fields. Supports operators like $in, $nin, $lt, $lte, $gte, and $like for flexible filtering.

Search Resource Custom Field Templates

Tool to search resource custom field templates by type, label, or other properties. Use when you need to find specific custom field templates defined for resources in Hub Planner.

Search resources

Tool to search for resources with various filters in Hub Planner. Use when you need to find resources by status, name, email, role, or custom fields.

Search Time Entries

Tool to search time entries with filters in Hub Planner. Use when you need to find time entries based on resource, project, date range, or status. Supports operators like $in, $nin, $lt, $lte, $gt, $gte for flexible filtering.

Search Vacations

Tool to search vacations in Hub Planner with advanced filters. Supports filtering by resource, dates, type, title, and metadata using MongoDB-style operators ($in, $nin, $lt, $lte, $gte). Use when you need to find vacations matching specific criteria or date ranges.

Set Project Managers

Tool to set project managers for a Hub Planner project. Replaces existing project managers with the provided list. Requires Project Managers Extension to be enabled.

Update Billing Rate

Tool to update an existing billing rate by ID in Hub Planner. Must pass the entire billing rate object with all required fields (_id, rate, label, currency). Use when you need to modify billing rate properties such as rate amount, label, currency, or metadata.

Update Booking

Tool to update an existing booking in Hub Planner by ID. Must pass the entire booking object with all required fields. Use when you need to modify booking properties like dates, resources, projects, state values, or notes.

Update Booking Category

Tool to update an existing booking category by ID in Hub Planner. Use when you need to modify category properties like name, color, or type.

Update Client

Tool to update an existing client by ID in Hub Planner. Only the name property can be updated. Use when you need to rename a client organization.

Update Cost Category

Tool to update an existing project cost category by ID in Hub Planner. Updates the name of the cost category. Use when you need to rename or modify a project cost category used for tracking expenses.

Update Event

Tool to update an existing event in Hub Planner by ID. Must pass the entire event object with all required fields. Use when you need to modify event properties like name, status, resources, budget details, colors, or notes.

Update Holiday

Tool to update an existing holiday by ID in Hub Planner. Must pass the entire holiday object with all required fields (_id, name, date). Use when you need to modify holiday properties such as name, date, color, or recurrence settings.

Update Milestone

Tool to update an existing milestone by ID in Hub Planner. Must pass the entire milestone object with all required fields (_id, name, date, project). Use when you need to modify milestone properties such as name, date, project association, or metadata.

Update Project Custom Field Template

Tool to update an existing project custom field template in Hub Planner. Use when you need to modify field properties like label, type, instructions, or choices.

Update Project Group

Tool to update an existing project group by ID in Hub Planner. Use when you need to modify a project group's name, associated projects, metadata, or parent group. Returns the updated project group object.

Update Hub Planner projects

Tool to update one or more projects in Hub Planner. Use when you need to modify project properties such as name, status, budget, or other settings. Supports bulk updates by passing multiple project objects in a single request.

Update Project Tag

Tool to update an existing project tag by ID in Hub Planner. Use when you need to change the value/name of a project tag. Note that the new value cannot conflict with an existing tag value.

Update Resource Custom Field Template

Tool to update an existing resource custom field template in Hub Planner. Use when you need to modify field properties like label, type, instructions, or configuration settings.

Update Resource Group

Tool to update an existing resource group by ID in Hub Planner. Can update the group name, approvers array, and metadata. Use when you need to modify resource group properties or assign approvers to the group.

Update Resources

Tool to update one or more resources in Hub Planner. Pass an array of resource objects with _id and properties to update. Supports bulk updates by providing multiple resource objects. Use when you need to modify resource properties like name, email, status, notes, or custom fields.

Update Resource Tag

Tool to update an existing resource tag by ID in Hub Planner. Use when you need to change the value/name of a resource tag. Note that the new value cannot conflict with an existing tag value.

Update Time Entry

Tool to update an existing time entry by ID in Hub Planner. Must pass the entire time entry object with all required fields (resource, project, date, minutes). Use when you need to modify time tracking data such as hours logged, notes, status, or category.

Update Vacation

Tool to update an existing vacation by ID in Hub Planner. Use when you need to modify vacation properties such as dates, title, approval status, or allocation. When setting type to APPROVED or REJECTED, you must provide approvalInfo with approvedOrRejectedDate and approvedOrRejectedById.

Frequently asked questions

What can I automate with Hub Planner on Definable?

Anything Hub Planner exposes through its API. Common productivity workflows on Definable include capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas can call any of the 122 Hub Planner tools directly, then chain the result into another integration without you writing code.

How does Hub Planner authentication work?

Hub Planner uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Hub Planner integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 122 Hub Planner tools. You only need a separate Hub Planner subscription if Hub Planner itself charges per seat or per API call.

Is using Hub Planner through Definable secure?

Every call from a persona to Hub Planner is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Hub Planner on Definable?

Sign up for Definable, open the integrations page, find Hub Planner, and connect via OAuth or API key. You can immediately attach Hub Planner to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Hub Planner actions does Definable expose?

Definable exposes all 122 Hub Planner actions as callable tools — including `Add Clients to Project`, `Add project custom field choices`, `Add Projects to Group`, plus 119 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

Ready to automate with Hub Planner?

Wire it up in minutes. No coding required.

Start for free Schedule a demo

← All integrations