Googleforms

10 tools available

Google Forms is a survey administration software that allows users to create and share online forms and surveys.

Connect Googleforms to Definable to capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas call Googleforms's 10 tools directly from chat or scheduled flows. Wire it to your assistant — capture, organise, and recall through one conversation.

Common workflows with Googleforms

Capture from chat

Tell the persona to remember something
Agent writes it to this tool
Returns a link for confirmation

Daily roll-up

Pull yesterday's activity
Summarise as a digest
Save it back into this tool

Smart retrieval

Ask "where did I write about X?"
Agent searches
Returns the page with context

Googleforms actions 10

Every Googleforms action below is a callable tool any Definable persona can invoke.

Batch Update Form

Applies a batch of update operations to a Google Form in a single atomic transaction. Use when you need to modify form content after creation, including: - Adding, updating, or deleting questions and other items - Modifying form metadata (title, description) - Updating form settings (quiz mode, email collection) - Reorganizing item order within the form All updates in the batch are applied together atomically. If any update fails, the entire batch is rolled back. Use writeControl for optimistic concurrency to ensure updates are applied to the expected form version. Note: The form must have the appropriate sharing settings for the authenticated user to modify it.

Create a Google Form

Creates a new Google Form with the specified title. This action initializes an empty form that can be later populated with items (questions, sections, images, videos) using the batchUpdate endpoint. When a form is created, it is assigned a unique formId that is required for all subsequent operations on that form. As of June 30, 2026, forms created via API will default to an unpublished state, giving creators control over responder access before making the form publicly available. Use this action when you need to create a new form for collecting information, surveys, quizzes, or feedback. After creation, use the batchUpdate action to add questions and other items to the form.

Create Form Watch

Creates a watch on a Google Form to receive push notifications via Cloud Pub/Sub when specified events occur. Watches notify via Cloud Pub/Sub when the form or its responses are changed. Each watch has a one-week duration after which it automatically expires and must be renewed. The calling project can have a maximum of 2 watches per form (one for SCHEMA and one for RESPONSES). Use this action when you need to set up real-time notifications for form changes or new submissions. The Pub/Sub topic must be in the same project where the form is located, and the topic must have permissions configured to allow the Forms API to publish messages.

Delete Form Watch

Deletes a watch from a Google Form, stopping push notifications for that watch. Use when you no longer want to receive notifications for a specific watch on a form. This action is irreversible — once deleted, the watch cannot be recovered and notifications will stop immediately. If you need to resume notifications, you must create a new watch using the CreateWatch action.

Get Google Form

Retrieves the complete structure and metadata of a Google Form. Returns the full form definition including its title, description, all items (questions, sections, page breaks, images, videos, and display text), form settings (quiz mode, email collection), publishing state, and output-only fields such as the responder submission URL and revision ID. This action is read-only and does not modify the form. Use this action when you need to read the current configuration of a form, display its structure to users, inspect its settings, or check its publishing state before making updates.

Get form response

Retrieves a single form response by its unique response ID. Returns complete response data including all answers provided by the respondent, their email (if collected), timestamps, and quiz scores (if applicable). Use this action when you need to fetch detailed information about a specific submission, such as viewing individual submissions, verifying response data, or building response detail views.

List Google Form Responses

Lists all responses submitted to a Google Form with optional filtering and pagination. Use this action to retrieve multiple form submissions at once, export response data, or monitor new submissions. Supports filtering by timestamp to fetch only responses submitted after a specific time, which is useful for incremental data synchronization.

List Form Watches

Lists all watches owned by the calling project for a specific Google Form. Use this action to discover existing watches, check their status and expiration times, or audit which notifications are configured for a form. Each project can have a maximum of 2 watches per form (one for each event type: SCHEMA and RESPONSES). The SCHEMA event type monitors changes to form content or settings, while RESPONSES monitors new form submissions.

Renew Form Watch

Renews a watch on a Google Form, extending its expiration by one week from the time of renewal. Google Forms watches automatically expire after one week. Use this action to extend a watch before it expires, maintaining continuous push notifications. If a watch has already expired, you must create a new one instead. The renewed watch keeps the same ID, event type, and Pub/Sub topic configuration. Only the expiration time is updated.

Set Form Publish Settings

Updates the publishing settings of a Google Form, controlling whether the form is published (visible to others) and whether it accepts responses. Use this action to publish a draft form, unpublish a form to prevent access, or toggle response collection on/off without changing the form's visibility. Note that legacy forms created before the publish settings feature was introduced cannot use this endpoint and will return an error.

Frequently asked questions

What can I automate with Googleforms on Definable?

Anything Googleforms exposes through its API. Common productivity workflows on Definable include capture notes by voice or chat, roll up daily activity, retrieve anything by description. Personas can call any of the 10 Googleforms tools directly, then chain the result into another integration without you writing code.

How does Googleforms authentication work?

Googleforms uses OAUTH2 on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Googleforms integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 10 Googleforms tools. You only need a separate Googleforms subscription if Googleforms itself charges per seat or per API call.

Is using Googleforms through Definable secure?

Every call from a persona to Googleforms is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Googleforms on Definable?

Sign up for Definable, open the integrations page, find Googleforms, and connect via OAuth or API key. You can immediately attach Googleforms to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Googleforms actions does Definable expose?

Definable exposes all 10 Googleforms actions as callable tools — including `Batch Update Form`, `Create a Google Form`, `Create Form Watch`, plus 7 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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