Type it, done.
Create any automation by describing it in plain language. No flowcharts, no drag-and-drop wiring, no developer required.
Connect Encodian and Hub Planner — AI-native workflow automation
Build multi-step AI automations that flow through Encodian and Hub Planner — and chain in 1000+ other apps when the workflow needs them. One instruction, many steps, every API call run by AI. No code, no flowcharts, self-healing.
Encodian and Hub Planner are two anchors of a much bigger automation. Definable Workflow chains your documents, your project tracker, and as many other tools as the job needs into a single multi-step flow — built, executed, and verified by AI. Describe the outcome; Workflow plans the steps, runs every API call, branches on conditions, fans out in parallel where useful, retries on failure, and self-heals when an upstream API shifts shape.
What you can automate between Encodian and Hub Planner
6 ways to automate Encodian + Hub Planner
- When a new document is created in Encodian, create a task with full context in Hub Planner
- When a doc is shared with you in Encodian, move the task to a new column in Hub Planner
- When a new task is created in Hub Planner, file the document in Encodian
- When a task status changes in Hub Planner, extract structured fields from it in Encodian
- When a doc is edited in Encodian, assign the right owner in Hub Planner, and log the result in a structured record for team review
- When a signature is collected in Encodian, attach a comment with the latest update in Hub Planner, then send a notification to the assigned owner with the full context
Most automation tools run code. Workflow runs on AI.
AI builds it AND runs it.
Other platforms use AI to generate brittle code that runs offline. Workflow's entire execution layer is AI — it interprets, decides, and acts step by step.
Self-healing by design.
Every step is monitored by a verification layer. If something fails — a rate limit, an unexpected response, a skipped condition — Workflow detects it, corrects it, and reruns automatically.
Cross-tool orchestration.
Multi-step, event-driven, condition-based flows across Encodian, Hub Planner, and 1000+ other tools — all from one instruction.
How Definable Workflow automation works — step by step
- 1
Describe your workflow
Type what you want to happen between Encodian and Hub Planner. No setup wizard.
- 2
Workflow builds it automatically
Definable maps your instruction to the right actions across both tools. You see the plan before it runs.
- 3
AI executes every step
Workflow runs end-to-end. It calls Encodian, processes the data, applies your conditions, and fires the Hub Planner action.
- 4
The verification layer monitors everything
Every step is verified. If something fails, Workflow catches it, adjusts, and retries — without you lifting a finger.
Example workflow
Trigger
When add attachments to pdf in Encodian
Condition
If the Encodian event matches your configured filter
Action
Add Clients to Project in Hub Planner
Verified
Workflow verified all steps completed successfully.
Frequently asked questions
What can I automate between Encodian and Hub Planner?
Anything you can describe. Workflow connects Encodian (your documents) and Hub Planner (your project tracker) through a single instruction. Examples: when a new document is created in Encodian, create a task with full context in Hub Planner; when a doc is shared with you in Encodian, move the task to a new column in Hub Planner. There's no limit to step count or branching depth.
Do I need to write code to connect Encodian and Hub Planner?
No. You describe the outcome in plain language and Workflow assembles the steps, authenticates both tools, runs the flow end-to-end, and self-corrects if anything fails.
What happens if Encodian or Hub Planner returns an unexpected response?
Workflow has a verification layer on every step. If a response is malformed, an API rate-limit hits, or a condition is unmet, Workflow detects it, adjusts, and reruns the step automatically — without breaking the flow.
How is this different from drag-and-drop automation tools?
Most automation tools generate static workflows that run brittle code. Workflow is AI-native: the execution layer interprets each step at runtime, so it adapts when Encodian ships an API change or Hub Planner returns a new field shape. You don't maintain it.
How long does it take to set up?
Minutes. Authenticate Encodian and Hub Planner, type what you want to happen, review the plan Workflow generates, and start running.
Your workflows. Built by AI. Run by AI. Fixed by AI.
Stop maintaining automations. Start describing outcomes. Workflow handles everything between Encodian, Hub Planner, and your entire stack.