Type it, done.
Create any automation by describing it in plain language. No flowcharts, no drag-and-drop wiring, no developer required.
Connect Asana and Gmail — AI-native workflow automation
Build multi-step AI automations that flow through Asana and Gmail — and chain in 1000+ other apps when the workflow needs them. One instruction, many steps, every API call run by AI. No code, no flowcharts, self-healing.
Asana and Gmail are two anchors of a much bigger automation. Definable Workflow chains your project tracker, your inbox, and as many other tools as the job needs into a single multi-step flow — built, executed, and verified by AI. Describe the outcome; Workflow plans the steps, runs every API call, branches on conditions, fans out in parallel where useful, retries on failure, and self-heals when an upstream API shifts shape.
What you can automate between Asana and Gmail
6 ways to automate Asana + Gmail
- When a new Gmail email is starred, create a task in Asana with the email subject and body
- When a client email arrives in Gmail, create a new task in Asana and assign it to the account manager
- When an Gmail email contains an action keyword, extract the task and add it to Asana
- When a Gmail email thread goes unanswered for 24 hours, create a follow-up task in Asana
- When a new Gmail email from a VIP sender arrives, create a priority task in Asana
- Daily: convert all starred Gmail emails into actionable tasks in Asana with due dates
Most automation tools run code. Workflow runs on AI.
AI builds it AND runs it.
Other platforms use AI to generate brittle code that runs offline. Workflow's entire execution layer is AI — it interprets, decides, and acts step by step.
Self-healing by design.
Every step is monitored by a verification layer. If something fails — a rate limit, an unexpected response, a skipped condition — Workflow detects it, corrects it, and reruns automatically.
Cross-tool orchestration.
Multi-step, event-driven, condition-based flows across Asana, Gmail, and 1000+ other tools — all from one instruction.
How Definable Workflow automation works — step by step
- 1
Describe your workflow
Type what you want to happen between Asana and Gmail. No setup wizard.
- 2
Workflow builds it automatically
Definable maps your instruction to the right actions across both tools. You see the plan before it runs.
- 3
AI executes every step
Workflow runs end-to-end. It calls Asana, processes the data, applies your conditions, and fires the Gmail action.
- 4
The verification layer monitors everything
Every step is verified. If something fails, Workflow catches it, adjusts, and retries — without you lifting a finger.
Example workflow
Trigger
When a new email arrives in Gmail matching your filter
Condition
If the sender or subject matches your criteria
Action
Create a task in Asana with the email details captured
Verified
Workflow verified all steps completed successfully.
Frequently asked questions
What can I automate between Asana and Gmail?
Anything you can describe. Workflow connects Asana (your project tracker) and Gmail (your inbox) through a single instruction. Examples: when a new Gmail email is starred, create a task in Asana with the email subject and body; when a client email arrives in Gmail, create a new task in Asana and assign it to the account manager. There's no limit to step count or branching depth.
Do I need to write code to connect Asana and Gmail?
No. You describe the outcome in plain language and Workflow assembles the steps, authenticates both tools, runs the flow end-to-end, and self-corrects if anything fails.
What happens if Asana or Gmail returns an unexpected response?
Workflow has a verification layer on every step. If a response is malformed, an API rate-limit hits, or a condition is unmet, Workflow detects it, adjusts, and reruns the step automatically — without breaking the flow.
How is this different from drag-and-drop automation tools?
Most automation tools generate static workflows that run brittle code. Workflow is AI-native: the execution layer interprets each step at runtime, so it adapts when Asana ships an API change or Gmail returns a new field shape. You don't maintain it.
How long does it take to set up?
Minutes. Authenticate Asana and Gmail, type what you want to happen, review the plan Workflow generates, and start running.
Your workflows. Built by AI. Run by AI. Fixed by AI.
Stop maintaining automations. Start describing outcomes. Workflow handles everything between Asana, Gmail, and your entire stack.