Type it, done.
Create any automation by describing it in plain language. No flowcharts, no drag-and-drop wiring, no developer required.
Connect Asana and Apollo — AI-native workflow automation
Build multi-step AI automations that flow through Asana and Apollo — and chain in 1000+ other apps when the workflow needs them. One instruction, many steps, every API call run by AI. No code, no flowcharts, self-healing.
Asana and Apollo are two anchors of a much bigger automation. Definable Workflow chains your project tracker, your CRM, and as many other tools as the job needs into a single multi-step flow — built, executed, and verified by AI. Describe the outcome; Workflow plans the steps, runs every API call, branches on conditions, fans out in parallel where useful, retries on failure, and self-heals when an upstream API shifts shape.
What you can automate between Asana and Apollo
6 ways to automate Asana + Apollo
- When a new task is created in Asana, create or update a contact in Apollo
- When a task status changes in Asana, log activity on the matching record in Apollo
- When a new contact is added in Apollo, create a task with full context in Asana
- When a deal stage changes in Apollo, move the task to a new column in Asana
- When a sprint closes in Asana, add the contact to a list in Apollo, and log the result in a structured record for team review
- When a deadline approaches in Asana, enrich the record with new fields in Apollo, then send a notification to the assigned owner with the full context
Most automation tools run code. Workflow runs on AI.
AI builds it AND runs it.
Other platforms use AI to generate brittle code that runs offline. Workflow's entire execution layer is AI — it interprets, decides, and acts step by step.
Self-healing by design.
Every step is monitored by a verification layer. If something fails — a rate limit, an unexpected response, a skipped condition — Workflow detects it, corrects it, and reruns automatically.
Cross-tool orchestration.
Multi-step, event-driven, condition-based flows across Asana, Apollo, and 1000+ other tools — all from one instruction.
How Definable Workflow automation works — step by step
- 1
Describe your workflow
Type what you want to happen between Asana and Apollo. No setup wizard.
- 2
Workflow builds it automatically
Definable maps your instruction to the right actions across both tools. You see the plan before it runs.
- 3
AI executes every step
Workflow runs end-to-end. It calls Asana, processes the data, applies your conditions, and fires the Apollo action.
- 4
The verification layer monitors everything
Every step is verified. If something fails, Workflow catches it, adjusts, and retries — without you lifting a finger.
Example workflow
Trigger
When add followers to project in Asana
Condition
If the Asana event matches your configured filter
Action
Add Contacts to Sequence in Apollo
Verified
Workflow verified all steps completed successfully.
Frequently asked questions
What can I automate between Asana and Apollo?
Anything you can describe. Workflow connects Asana (your project tracker) and Apollo (your CRM) through a single instruction. Examples: when a new task is created in Asana, create or update a contact in Apollo; when a task status changes in Asana, log activity on the matching record in Apollo. There's no limit to step count or branching depth.
Do I need to write code to connect Asana and Apollo?
No. You describe the outcome in plain language and Workflow assembles the steps, authenticates both tools, runs the flow end-to-end, and self-corrects if anything fails.
What happens if Asana or Apollo returns an unexpected response?
Workflow has a verification layer on every step. If a response is malformed, an API rate-limit hits, or a condition is unmet, Workflow detects it, adjusts, and reruns the step automatically — without breaking the flow.
How is this different from drag-and-drop automation tools?
Most automation tools generate static workflows that run brittle code. Workflow is AI-native: the execution layer interprets each step at runtime, so it adapts when Asana ships an API change or Apollo returns a new field shape. You don't maintain it.
How long does it take to set up?
Minutes. Authenticate Asana and Apollo, type what you want to happen, review the plan Workflow generates, and start running.
Your workflows. Built by AI. Run by AI. Fixed by AI.
Stop maintaining automations. Start describing outcomes. Workflow handles everything between Asana, Apollo, and your entire stack.