Connect Workable to Definable AI

Workable is an all-in-one HR software platform that streamlines hiring, employee data management, time tracking, and payroll.

About Workable

Workable is a productivity tool. Connect it to Definable AI with one-click OAuth2 — no API keys or custom code required.

What you can automate with Workable

Use Definable AI's agent platform to trigger workflows from Workable, process results with 50+ AI models, and sync data across 900+ connected apps.

Tools & Actions (37 available)

  • Create Department: Tool to create a department in your account. Use when you need to add a new department for organizing teams under your Workable account.
  • Create Employee: Tool to create an employee in your Workable account. Use when adding a new hire to employee management system. Employee can be created in draft state (unpublished) or published state (active). Requires w_employees scope.
  • Delete Department: Tool to delete a department. Use when removing an obsolete or restructured department after confirming dependent resources.
  • Delete Subscription: Tool to unsubscribe from an event by deleting a webhook subscription. Use when you need to stop receiving notifications for a specific event.
  • Enable Member: Enable (restore) a deactivated Workable account member to active status. This action reactivates a previously deactivated member, restoring their access to the Workable account. The operation is idempotent - enabling an already active member will succeed without error. Requires the 'w_members' scope. Returns HTTP 204 No Content on success.
  • Get Account: Tool to return the specified account. Use when you need account metadata by subdomain after listing available accounts.
  • Get Accounts: Retrieves all Workable accounts (organizations) accessible to the authenticated user. Returns account details including ID, name, subdomain, description, summary, and website URL. Use this action to discover which Workable accounts you have access to, or to obtain account identifiers needed for other API operations. Requires 'r_jobs' scope.
  • Get Background Check Packages: Tool to retrieve a list of available background check packages from a specified provider. Use after identifying the provider to view available package options.
  • Get Background Check Providers: Retrieves a list of background check providers integrated with your Workable account. Returns provider details including id, name, integration type, connection status, and logo URL. If no providers are configured, returns an empty list.
  • Get Candidates: Retrieve a list of candidates across all jobs in the organization. Returns candidate details including name, email, job, stage, and status. Use this to: list all candidates, filter by specific job/stage/email, or find candidates created/updated after a certain date. Supports pagination via the 'limit' parameter (max 100 per page). For complete candidate details, use the individual candidate endpoint.
  • Get Employee: Tool to retrieve detailed information for a specific employee by ID. Use when you need complete employee data including personal details, contact info, employment history, and more. Requires r_employees scope and may need member_id parameter for account-level tokens.
  • Get Events: Retrieve a collection of scheduled events (calls, interviews, meetings) from the Workable account. Supports filtering by event type, date range, candidate, job, or team member. Use pagination parameters (limit, since_id, max_id) for large result sets. By default, cancelled events are excluded unless explicitly included.
  • Get Jobs: Retrieves a paginated list of jobs from your Workable account. Returns job details including title, state, department, location, and salary information. Use this to search for jobs by state (draft/published/closed/archived), filter by creation/update dates, or fetch additional fields like descriptions and requirements.
  • Get Legal Entities: Tool to retrieve a collection of your account legal entities. Use after confirming valid authentication and enabling Employee Management.
  • Get Members: Retrieve a paginated list of Workable account members with their roles and permissions. This action fetches team members from your Workable account, including admins, standard users, reviewers, and inactive members. You can filter by role, email, name, or status, and paginate through results. Use this to list collaborators, verify member access levels, or find specific team members by email or name.
  • Get Requisitions: Tool to retrieve a collection of requisitions in the account. Use after authentication succeeds.
  • Get Stages: Tool to retrieve a collection of your recruitment pipeline stages. Use when you need to list all available stages before managing candidates or pipelines.
  • Get Subscriptions: Retrieves all webhook subscriptions configured in your Workable account. Use this tool to: - List all active webhook subscriptions that receive event notifications - Verify which events your webhooks are listening to - Check the target URLs and filters configured for each subscription - Audit your webhook configuration Requires 'r_candidates' or 'r_employees' scope. No parameters needed.
  • Get recruiters: Retrieves external recruiters from your Workable account. Returns all external recruiters by default, or filter by job shortcode to get recruiters collaborating on a specific job. Requires r_jobs scope.
  • Invite Member: Tool to invite a member to your Workable account. Use when sending an invitation email.
  • List Custom Attributes: Tool to retrieve all custom attributes configured in the Workable account. Returns attribute configuration including ID, type, enabled status, labels, and hints. Use this action to discover available custom attributes before creating or updating candidates, jobs, or other entities that support custom fields. Requires 'r_jobs' scope.
  • List Departments: Tool to retrieve all departments from your Workable account. Use when you need to view the organizational structure or get department identifiers. Requires r_account scope.
  • List Disqualification Reasons: Tool to retrieve a collection of account's disqualification reasons. Use when you need to list all available disqualification reasons before disqualifying candidates.
  • List Employee Fields: Tool to retrieve a collection of your account's employee field definitions. Use when you need to understand available employee data fields before creating or updating employee records.
  • List Employees: Tool to retrieve a collection of account employees. Use when you need to list, search, or filter employees by name, email, or organizational structure. Supports pagination via limit and offset parameters. Required scope: r_employees.
  • List Permission Sets: Tool to retrieve a collection of your account permission sets. Use when you need to list available permission sets before assigning permissions to members. Requires r_account scope.
  • List Public Jobs: Tool to return a collection of public jobs for an account. Use when you need to fetch publicly available job listings by subdomain. No authentication required for this endpoint.
  • List Public Locations: Tool to retrieve a collection of locations where a Workable account has public job postings. Use when you need to discover which geographic locations have available positions for a specific account. No authentication required.
  • List Time Off Balances: Retrieves all time off balances for an employee across all time off categories. Returns detailed balance information including available units, used units, carry-over amounts, and tracking units (days/hours). Use this to check remaining vacation days, sick leave, or other time off allowances for an employee. When using account-level token, employee_id must be provided; employee-level tokens automatically use the authenticated employee's balances.
  • List Time Off Categories: Tool to retrieve all time off categories configured for your account. Use when you need to view available time off types before managing employee time off requests.
  • List Work Schedules: Tool to retrieve a collection of work schedules configured in your Workable account. Use when you need to list all available work schedules, including their weekly hours, work days, and configurations.
  • Merge Department: Tool to merge a department into another. Use after confirming both department IDs and optional force flag.
  • Update Background Check Status: Updates the status and results of an existing background check in a candidate's timeline. This tool is designed for background check providers to push status updates (pending, consented, completed, declined, expired) and results back to Workable after initiating a background check. Use this action when: - A candidate has consented to or declined a background check request - Background check results are complete and need to be injected into the candidate's timeline - The status of an ongoing background check has changed - Attaching final reports and structured results to a completed check Prerequisites: Requires a valid background_check_id from an existing background check request that was previously created through Workable's background check provider integration. Note: Uses PUT request to /checks/{background_check_id} endpoint (despite the 'Post' naming).
  • Update Department: Tool to update an existing department in your account. Use when renaming a department or changing its parent after confirming its ID.
  • Update Employee: Tool to update an existing employee in Workable. Use when you need to modify employee details such as job title, contact information, department, or other employee attributes. Requires employee ID and member ID.
  • Update Member: Updates a Workable account member's details including roles, name, headline, email, and collaboration rules. Requires member ID and roles array. Use this to modify existing member information such as changing permissions, updating contact details, or adjusting collaboration settings.
  • Upload Employee Documents: Tool to upload a list of documents for a specific employee. Use when you need to attach documents (contracts, forms, etc.) to an employee's record. Required scope: w_employees.

How to connect Workable

  1. Sign in to Definable AI and go to Apps
  2. Search for Workable and click Connect
  3. Authorize via OAuth2 — takes under 30 seconds
  4. Use Workable actions in your AI agents and workflows