# Outline AI integration on Definable

> Team knowledge base and wiki for managing documentation and collaboration

## What this connects

Team knowledge base and wiki for managing documentation and collaboration

Vendor: https://www.getoutline.com

## Tools available

**101** tools available. First 12:

- `OUTLINE_ACTIVATE_USER` — Activate User — Tool to activate a previously suspended user in Outline. Activating a user allows them to sign in again and will cause billing totals to be re-calculated in the hosted version. Use when you need to restore access for a suspended user.
- `OUTLINE_ADD_COLLECTION_GROUP` — Add Group to Collection — Tool to add a group to a collection in Outline. Use when you need to grant all members of a group access to a specific collection with read or write permissions.
- `OUTLINE_ADD_DOCUMENT_USER` — Add Document User — Tool to add a user membership to a document. Use when you need to grant a user access to a specific document.
- `OUTLINE_ADD_GROUP_TO_DOCUMENT` — Add Group to Document — Tool to give all members in a group access to a document. Use when you need to grant document-level access permissions to an entire group at once, rather than adding individual users one by one.
- `OUTLINE_ADD_GROUP_USER` — Add User to Group — Tool to add a user to a group. Use when you need to grant a user membership in a specific group.
- `OUTLINE_ADD_USER_TO_COLLECTION` — Add User to Collection — Tool to add a user to a collection with specified permissions. Use when you need to grant a user access to a specific collection.
- `OUTLINE_ARCHIVE_DOCUMENT` — Archive Document — Tool to archive a document in Outline. Use when you need to move outdated information out of sight while retaining the ability to search and restore it later.
- `OUTLINE_CREATE_ATTACHMENT` — Create Attachment — Tool to create an attachment in Outline. This creates a database record and returns the inputs needed to generate a signed URL and upload the file from the client to cloud storage. Use when you need to prepare an attachment for upload to associate with a document.
- `OUTLINE_CREATE_COLLECTION` — Create Collection — Tool to create a new collection in Outline. Use when you need to organize documents by creating a new collection with a specific name, description, icon, color, and permission settings.
- `OUTLINE_CREATE_COMMENT` — Create Comment — Tool to create a comment on an Outline document. Use when you need to add a comment or reply to a document. Either text or data field is required for the comment body.
- `OUTLINE_CREATE_DOCUMENT` — Create Document — Tool to create a new document in Outline. Use when you need to create a new document with specified title, content, and metadata. Documents can be created as drafts or immediately published to a collection. At least one of collectionId or parentDocumentId is required if publish is true.
- `OUTLINE_CREATE_GROUP` — Create Group — Tool to create a new group in Outline. Use when you need to organize users into logical groups for easier permission management across collections.

## Auth

Auth schemes: `API_KEY`.

## How agents use Outline

Inside a Definable workflow, Outline is one of the tools the **Distributor specialist** can call. Example coordination patterns:

- **Researcher → Outline** — the Researcher (GPT-5.5) pulls context from Outline (records, threads, documents), synthesises findings, and briefs the rest of the team.
- **Writer → Distributor → Outline** — the Writer (Claude Opus 4.7) drafts copy in brand voice, the Verifier passes it, then the Distributor writes the result into Outline (create record, post message, draft email).
- **Designer / Engineer → Distributor → Outline** — the Designer ships an asset or the Engineer ships a code change, the Distributor delivers it via Outline (attach file, open PR comment, post status).

The Verifier checks every Outline call. On rate limit, schema drift, or auth refresh it self-heals and retries — the workflow completes without manual intervention.

## Categories

- productivity — https://definable.ai/apps/category/productivity/

## Related

- HTML page: https://definable.ai/apps/outline/
- Same category (productivity): https://definable.ai/apps/category/productivity/
- All integrations: https://definable.ai/apps/
- Workflow (multi-agent loop): https://definable.ai/workflow/
- Apps llms.txt index: https://definable.ai/llms-apps.txt