Formdesk

21 tools available

Formdesk is an online form builder that allows users to create and manage professional online forms with flexible features and integrations.

forms & surveys

Connect Formdesk Visit Formdesk ↗

Connect Formdesk to Definable to automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas call Formdesk's 21 tools directly from chat or scheduled flows. You can wire it into any persona to read, write, and react when an event fires.

Common workflows with Formdesk

Trigger on event

Listen for a new event
Parse and validate the payload
Take an action with the linked tool

Daily summary

Pull yesterday's activity
Summarise with the model of your choice
Send the digest via email or Slack

Cross-tool sync

Read records from one app
Transform with a persona
Write the result back via this integration

Formdesk actions 21

Every Formdesk action below is a callable tool any Definable persona can invoke.

Validate Formdesk Authentication

Validates the Formdesk API bearer token and returns authentication details. This action confirms that your connected Formdesk account credentials are valid by making a test API call to the /forms endpoint. It returns the bearer token information that can be used for subsequent authenticated requests. **Important**: This does NOT perform username/password login. Formdesk uses API keys (bearer tokens) for authentication, which are obtained from your Formdesk account's User Management section. The username/password parameters are placeholders for API compatibility and are not used. **Use this action to**: - Verify that your Formdesk API credentials are valid - Retrieve the bearer token from your connected account - Confirm API connectivity before performing other operations **How it works**: 1. Uses the bearer token from your connected account metadata 2. Validates the token by calling the Formdesk /forms endpoint 3. Returns token details if validation succeeds

Create Formdesk Entry

Submit a new entry (result) to a Formdesk form. This action creates a new form submission with the provided field values. Before using this action: 1. Use FORMDESK_GET_FORM_LIST to find the form ID 2. Use FORMDESK_GET_FORM_FIELDS to understand which fields the form expects 3. Prepare field values that match the form's schema The action returns the ID of the newly created entry, which can be used with FORMDESK_GET_ENTRY_DETAILS to retrieve the full entry data.

Create Field

Creates a new field in a Formdesk form. Use this action to add fields like text inputs, email fields, textareas, checkboxes, date pickers, etc. to an existing form. You must have the form ID from FORMDESK_GET_FORM_LIST or FORMDESK_GET_FORM_DETAILS before creating fields. The field definition should specify at minimum the field name, type, and label. Additional properties like 'required', 'placeholder', 'description', and 'default' can be included.

Create Visitor

Tool to add a new visitor to a specific Formdesk form. Use when you need to register a visitor's metadata before submitting entries.

Delete Formdesk Entry

Deletes a specific entry (form submission/result) from a Formdesk form. This action is idempotent - it will succeed even if the entry doesn't exist (404), making it safe to call multiple times. Use this when you need to remove a form submission permanently. The entry can be obtained from GET_FORM_ENTRIES or GET_ENTRY_DETAILS actions.

Delete Field in Formdesk

Tool to delete a specific field in a Formdesk form. Use after confirming formId and fieldId.

Delete Form in Formdesk

Delete a specific form from Formdesk. This action permanently removes a form from the Formdesk account. Use with caution as this operation is destructive and cannot be undone. If the form ID does not exist, the action returns success=False with an appropriate message rather than raising an error. Returns success=True if the form was deleted, or success=False if the form was not found.

Delete Visitor in Formdesk

Deletes a specific visitor from a Formdesk form. This action is idempotent - it will succeed even if the visitor doesn't exist (404), making it safe to call multiple times. Use this to remove a visitor from a form's visitor list. Obtain valid form_id from GET_FORM_LIST and visitor_id from GET_FORM_VISITORS actions.

Get Field Details

Retrieves comprehensive details about a specific field in a Formdesk form. Returns structured information including field ID, name, type (e.g., text, email, number), label, validation rules, and whether the field is required. Use this after obtaining formId from Get Form List and fieldId from Get Form Fields to inspect specific field properties, validation rules, or configuration.

Get Form Details

Retrieves comprehensive details about a specific Formdesk form by its ID. Returns form metadata including name, description, active status, timestamps, public URL, and configuration settings. Use this when you need to inspect form properties or verify form existence before performing other operations.

Get Form Fields

Tool to retrieve all fields of a specific form. Use after obtaining the formId to inspect its field definitions.

Get Form List

Retrieve a list of all forms in the Formdesk account. This action returns basic information about each form including its ID and name. Use the form ID with other actions (like Get Form Details, Get Form Fields, Get Form Entries) to access more detailed information about a specific form. No parameters are required - this action lists all forms accessible with the current authentication credentials.

Get Form Visitors

Retrieves all visitors registered to access a specific Formdesk form. Visitors are users who have been granted access to view or complete a form. This action returns visitor details including their credentials, permissions, and registration information. Use this when you need to list all visitors for a form or check visitor access rights. Note: First use 'Get Form List' to obtain valid form IDs if you don't have one.

Get Visitor Details

Retrieve complete details of a specific visitor in a Formdesk form. A visitor represents a unique person or entity who can submit entries to a form. Visitors have attributes (name, email, custom fields) and can be associated with multiple form entries. Use this action to get full visitor information including all custom attributes defined in your form. Prerequisites: You must have both the form_id and visitor_id. Obtain these from: - form_id: Use 'Get Form List' action - visitor_id: Use 'Get Form Visitors' or 'Create Visitor' actions

KVK Handelsregister Lookup

Tool to lookup company details from the Dutch KVK Handelsregister. Use when auto-filling company address fields.

Manage Visitor Entries

Retrieve form entries (submissions) from a Formdesk form. This action fetches submission data from a form's results database. You can: - List all entries in a form - Filter entries by visitor ID - Retrieve a specific entry by its ID Use cases: - View all form submissions - Track entries submitted by specific visitors - Retrieve detailed information about a specific submission Note: The form must exist and be accessible with your API credentials.

Create Multi-Page Form

Tool to create a multi-page Formdesk form. Use when you need forms split into multiple pages for better user experience.

Update Field

Updates properties of an existing field in a Formdesk form. This action modifies field configuration such as labels, types, validation rules, required status, placeholder text, help text, and default values. Only the properties specified in the request are updated; other properties remain unchanged (partial update). Use this when you need to: - Change a field's display label or help text - Modify field validation requirements - Update placeholder or default values - Change field type or options for select/radio fields - Toggle required/optional status Note: Requires valid form_id and field_id from existing Formdesk resources.

Update Form

Updates properties of an existing form in Formdesk. Use this action to: - Rename a form - Activate or deactivate a form (control whether it accepts responses) - Update other form metadata At least one of 'name' or 'isActive' must be provided. Only specified fields will be updated; other properties will remain unchanged. Use GET_FORM_LIST to retrieve valid form IDs first.

Update Visitor

Update an existing visitor's attributes in a Formdesk form. A visitor represents a unique person or entity who can submit entries to a form. This action modifies visitor attributes such as name, email, or custom fields. Only the attributes you specify will be updated; other attributes remain unchanged. Prerequisites: You must have both the form_id and visitor_id. Obtain these from: - form_id: Use 'Get Form List' action - visitor_id: Use 'Get Form Visitors', 'Create Visitor', or 'Get Visitor Details' actions Use Cases: - Update visitor contact information (email, phone, address) - Correct visitor name or other profile details - Modify custom visitor attributes defined in your form - Keep visitor records synchronized with external systems

Webhook Integration

Tool to send form submission data to external webhooks. Use after retrieving entry details to push data to a custom endpoint. Note: This action calls external webhooks directly, not Formdesk API, so it doesn't need the FormdeskBaseAction preprocessing.

Frequently asked questions

What can I automate with Formdesk on Definable?

Anything Formdesk exposes through its API. Common forms & surveys workflows on Definable include automate repetitive tasks, sync data with the rest of your stack, trigger on real-world events. Personas can call any of the 21 Formdesk tools directly, then chain the result into another integration without you writing code.

How does Formdesk authentication work?

Formdesk uses API_KEY on Definable. You connect once from the integrations page, scoped to the permissions you choose, and from then on any persona that has the integration enabled can act on your behalf. Tokens are encrypted at rest and rotated automatically.

Is the Formdesk integration included in my Definable plan?

Yes — every Definable plan, including Starter, includes access to all 21 Formdesk tools. You only need a separate Formdesk subscription if Formdesk itself charges per seat or per API call.

Is using Formdesk through Definable secure?

Every call from a persona to Formdesk is logged with the user, persona, prompt, and response. Tokens never leave Definable's secrets vault, scopes are configurable per persona, and you can revoke access at any time from the integration page.

How do I get started with Formdesk on Definable?

Sign up for Definable, open the integrations page, find Formdesk, and connect via OAuth or API key. You can immediately attach Formdesk to any persona and start running workflows. The free Starter plan includes 5,000 credits/month.

What Formdesk actions does Definable expose?

Definable exposes all 21 Formdesk actions as callable tools — including `Validate Formdesk Authentication`, `Create Formdesk Entry`, `Create Field`, plus 18 more. Each tool gets a typed parameter schema so personas know exactly how to call it.

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