Connect Calendly to Definable AI

Calendly is an appointment scheduling tool that automates meeting invitations, availability checks, and reminders, helping individuals and teams avoid email back-and-forth

About Calendly

Calendly is a productivity tool. Connect it to Definable AI with one-click OAuth2 — no API keys or custom code required.

What you can automate with Calendly

Use Definable AI's agent platform to trigger workflows from Calendly, process results with 50+ AI models, and sync data across 900+ connected apps.

Tools & Actions (63 available)

  • Cancel event: Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
  • Cancel scheduled event: Tool to cancel a scheduled Calendly event by creating a cancellation record. Use when you need to permanently cancel an existing, active event. The cancellation will trigger notifications to all invitees.
  • Create Event Invitee: Tool to create a new Event Invitee with standard notifications, calendar invites, reschedules, and workflows. Use when programmatically scheduling meetings via API. Requires paid Calendly plan (Standard+).
  • Create Event Type: Tool to create a new one-on-one event type (kind: solo) in Calendly. Use when you need to programmatically create a new event type for scheduling meetings.
  • Create One-Off Event Type: Creates a temporary Calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host URIs, a future date/range for `date_setting`, and a positive `duration`.
  • Create an invitee no-show: Marks an Invitee, identified by their existing and valid URI, as a 'No Show' for a scheduled event.
  • Create event invitee: Tool to programmatically schedule Calendly meetings without UI redirects. Use when you need to book a meeting on behalf of an invitee via API. Requires a paid Calendly plan.
  • Create organization invitation: Tool to invite a user to a Calendly organization via email. Use when you need to send an organization invitation to a new user.
  • Create scheduling link: Create a single-use scheduling link. Creates a scheduling link that can be used to book an event. The link allows invitees to schedule up to the specified maximum number of events. Once the limit is reached, the link becomes inactive.
  • Create share: Creates a customizable, one-time share link for a Calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
  • Create single use scheduling link: Creates a one-time, single-use scheduling link for an active Calendly event type, expiring after one booking.
  • Create webhook subscription: Tool to create a webhook subscription for receiving Calendly event notifications. Use when you need to set up automated notifications for events like meeting bookings or cancellations. Organization scope triggers webhooks for all events organization-wide, while user/group scopes limit triggering to specific users or groups.
  • Create webhook subscription: Creates a Calendly webhook subscription to notify a specified `url` (which must be a publicly accessible HTTPS endpoint) for selected `events` within a given `organization` and `scope`.
  • Delete invitee data: Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires Enterprise subscription; deletion may take up to one week).
  • Delete invitee no show: Deletes an Invitee No-Show record by its `uuid` to reverse an invitee's 'no-show' status; the `uuid` must refer to an existing record.
  • Delete organization membership: Tool to remove a user from a Calendly organization by membership UUID. Use when you need to revoke a user's access to an organization. Requires admin rights; organization owners cannot be removed.
  • Delete scheduled event data: For Enterprise users, initiates deletion of an organization's scheduled event data between a `start_time` and `end_time` (inclusive, where `start_time` must be <= `end_time`); actual data deletion may take up to 7 days to complete.
  • Delete webhook subscription: Deletes an existing webhook subscription to stop Calendly sending event notifications to its registered callback URL; this operation is idempotent.
  • Get current user: Retrieves detailed information about the currently authenticated Calendly user.
  • Get event: Use to retrieve a specific Calendly scheduled event by its UUID, provided the event exists in the user's Calendly account.
  • Get event invitee: Retrieves detailed information about a specific invitee of a scheduled event, using their unique UUIDs.
  • Get event type: Retrieves details for a specific Calendly event type, identified by its UUID, which must be valid and correspond to an existing event type.
  • Get event type availability: Tool to retrieve availability schedules configured for a specific Calendly event type. Use when you need to get the availability rules including day-of-week schedules and date-specific overrides.
  • Get group: Retrieves all attributes of a specific Calendly group by its UUID; the group must exist.
  • Get group relationship: Retrieves a specific Calendly group relationship by its valid and existing UUID, providing details on user-group associations and membership.
  • Get invitee no show: Retrieves details for a specific Invitee No Show record by its UUID; an Invitee No Show is marked when an invitee does not attend a scheduled event.
  • Get organization: Tool to retrieve information about a specific Calendly organization. Use when you need to get organization details such as name, slug, or timestamps.
  • Get organization invitation: Retrieves a specific Calendly organization invitation using its UUID and the parent organization's UUID.
  • Get organization membership: Retrieves a specific Calendly organization membership by its UUID, returning all its attributes.
  • Get routing form: Retrieves a specific routing form by its UUID, providing its configuration details including questions and routing logic.
  • Get routing form submission: Tool to retrieve details about a specific routing form submission by its UUID. Use when you need submission details including questions, answers, and routing results.
  • Get sample webhook data: Tool to retrieve sample webhook payload data for testing webhook subscriptions. Use when you need to verify webhook setup and understand the data structure before creating actual webhook subscriptions.
  • Get scheduled event: Tool to retrieve detailed information about a specific scheduled Calendly event. Use when you need to fetch details of a scheduled event using its UUID.
  • Get scheduled event: Tool to retrieve detailed information about a specific Calendly scheduled event by its UUID. Use when you need to check event status, timing, location, or invitee information.
  • Get user: Retrieves comprehensive details for an existing Calendly user.
  • Get user availability schedule: Retrieves an existing user availability schedule by its UUID; this schedule defines the user's default hours of availability.
  • Get webhook subscription: Retrieves the details of an existing webhook subscription, identified by its UUID, including its callback URL, subscribed events, scope, and state.
  • Invite user to organization: Invites a user to the specified Calendly organization by email, if they aren't already a member and lack a pending invitation to it.
  • Invite user to organization: Tool to invite a user to a Calendly organization via email. Use when you need to send an organization invitation to a new user. Requires organization owner or admin privileges.
  • List Event Types: Tool to list all Event Types associated with a specified User or Organization. Use when you need to retrieve event types for a user or organization.
  • List User Meeting Locations: Tool to retrieve configured meeting location information for a given Calendly user. Use when you need to see all available location options configured by a user for their meetings.
  • List activity log entries: Retrieves a list of activity log entries for a specified Calendly organization (requires an active Enterprise subscription), supporting filtering, sorting, and pagination.
  • List event invitees: Retrieves a list of invitees for a specified Calendly event UUID, with options to filter by status or email, and sort by creation time.
  • List event type available times: Fetches available time slots for a Calendly event type within a specified time range; results are not paginated.
  • List event type hosts: Retrieves a list of hosts (users) assigned to a specific, existing Calendly event type, identified by its URI.
  • List event type hosts: Tool to retrieve a list of event type hosts (memberships) for a specific event type. Use when you need to see which users are configured as hosts for an event type.
  • List events: Retrieves a list of scheduled Calendly events. Exactly one of `user`, `organization`, or `group` must be provided to scope the query. The `invitee_email` parameter is a filter and cannot be used as a scope. Admin rights may be needed when filtering by `organization` or `group`.
  • List group relationships: Retrieves a list of group relationships defining an owner's role (e.g., member, admin) within a group; an owner can have one membership per group but multiple admin roles across different groups.
  • List groups: Returns a list of groups for a specified Calendly organization URI, supporting pagination.
  • List organization invitations: Retrieves a list of invitations for a specific organization, identified by its UUID.
  • List organization memberships: Retrieves a list of organization memberships.
  • List outgoing communications: Retrieves a list of outgoing SMS communications for a specified organization; requires an Enterprise subscription and if filtering by creation date, both `min_created_at` and `max_created_at` must be provided to form a valid range.
  • List routing forms: Retrieves routing forms for a specified organization; routing forms are questionnaires used to direct invitees to appropriate booking pages or external URLs.
  • List scheduled events: Tool to retrieve a list of scheduled Calendly events. Use when you need to view events for a specific user, organization, or group. Requires exactly one of user, organization, or group parameter to scope the query.
  • List user availability schedules: Retrieves all availability schedules for the specified Calendly user.
  • List user busy times: Fetches a user's busy time intervals (internal and external calendar events) in ascending order for a period up to 7 days; keyset pagination is not supported.
  • List user event types: Retrieves event types for a user or organization; requires either the `user` or `organization` URI.
  • List webhook subscriptions: Retrieves webhook subscriptions for a Calendly organization; `scope` determines if `user` or `group` URI is also required for filtering.
  • Mark invitee as no-show: Tool to mark an invitee as a no-show for a scheduled event. Use when an invitee fails to attend their scheduled meeting and you need to record their absence in Calendly.
  • Remove user from organization: Removes a user (who is not an owner) from an organization by their membership UUID, requiring administrative privileges.
  • Revoke a user's organization invitation: Revokes a pending and revokable (not yet accepted or expired) organization invitation using its UUID and the organization's UUID, rendering the invitation link invalid.
  • Update Event Type: Tool to update an existing one-on-one event type (kind: solo) in Calendly. Use when you need to modify event type settings such as name, duration, location, or description. NOTE: Currently only supports one-on-one event types.
  • Update Event Type Availability: Tool to update an event type availability schedule in Calendly. Use when you need to change the timezone or availability rules for an event type. WARNING: Updating rules will overwrite all existing rules - retrieve existing rules first using GET /event_type_availability_schedules.

How to connect Calendly

  1. Sign in to Definable AI and go to Apps
  2. Search for Calendly and click Connect
  3. Authorize via OAuth2 — takes under 30 seconds
  4. Use Calendly actions in your AI agents and workflows