Connect CalendarHero to Definable AI

About CalendarHero

CalendarHero is a productivity tool. Connect it to Definable AI with one-click OAuth2 — no API keys or custom code required.

What you can automate with CalendarHero

Use Definable AI's agent platform to trigger workflows from CalendarHero, process results with 50+ AI models, and sync data across 900+ connected apps.

Tools & Actions (39 available)

• Add Calendar Connection: Add a new calendar directory/connection to the user's CalendarHero account. A directory is a calendar connection configuration that groups meeting types together. Use this to organize different types of meetings (e.g., sales calls, team meetings) under separate calendar connections. Returns the unique ID of the created directory.
• Create Contact: Creates a new contact in CalendarHero with the provided contact information. Returns the unique identifier of the created contact.
• Create Meeting Request V2: Tool to create a new meeting request in CalendarHero. Use when scheduling a meeting with participants, time range, and additional details.
• Create Webhook: Creates or updates a webhook for a specific event type in CalendarHero. Use this to register a URL endpoint that will receive notifications when events occur (e.g., when a meeting request succeeds or a new contact is added).
• Delete Contact: Tool to delete a contact from CalendarHero by its unique identifier. Use when you need to permanently remove a contact from the system.
• Delete Meeting Task: Tool to delete a meeting task/request from CalendarHero. Use when you need to remove a meeting task by its ID.
• Delete Meeting Type: Tool to delete a meeting type from the authenticated user's CalendarHero account. Use when you need to remove a meeting type configuration. Note: Cannot delete meeting types that have active or upcoming meetings scheduled.
• Delete User Directory: Tool to delete a user directory by its UUID. Use when you need to remove a directory from the user's account.
• Delete Webhook: Tool to delete a webhook subscription for a specific event type. Use when you need to remove a webhook listener that was previously registered for CalendarHero events.
• Fetch Contact: Fetch Contact
• Fetch Meeting Details: Tool to fetch details for meetings within a specified timeframe. Use this after user provides start and end datetimes in ISO8601.
• Fetch User Profile: Tool to fetch the profile details of the authenticated user. Use after obtaining a valid access token.
• Get Assistant Message: Tool to retrieve a reply message from the CalendarHero assistant. Use when you need to get an automated response or greeting from the assistant for the user.
• Get Contact Count: Tool to get the total count of contacts in CalendarHero. Use when you need to know how many contacts exist.
• Get Meeting Categories: Retrieves the user's meeting categories' stats for a specified time period. Use to analyze meeting distribution across different categories or types within a given month.
• Get Meeting Tasks: Retrieves the user's meeting requests/tasks from CalendarHero. Use when you need to check pending meeting requests, view scheduling tasks, or track meeting coordination progress. Supports filtering by state (active/upcoming/closed), pagination, and meeting type.
• Get Search Result: Tool to get a search result by ID. Use when you have a search result ID from a previous /search request.
• Get User Directory: Tool to retrieve a user's directory by its unique identifier. Use when you need to fetch configuration details for a specific directory including meeting types and tracking settings.
• Get User Organization: Tool to retrieve the authenticated user's organization details. Use when needing organization-level information.
• Get User Savings: Tool to retrieve the authenticated user's savings information from CalendarHero. Use to view time saved, efficiency metrics, or other savings data tracked by the platform.
• Get Webhook Configuration: Tool to get webhook configuration for a specific event type. Use when you need to check if a webhook is configured for meeting or contact events.
• Get Webhook Sample: Tool to retrieve a sample webhook payload for a specific event type. Use when testing webhook integrations or understanding the structure of webhook data for different CalendarHero events.
• List Meeting Templates: Retrieves all meeting templates (reusable meeting configurations) for the authenticated user. Meeting templates contain pre-configured settings like duration, availability, video conferencing preferences, and custom options. Use this action to discover available templates before creating meetings or to understand a user's meeting type options. Returns an empty list if no templates have been created yet.
• List Meeting Types: Retrieves all meeting types configured for the authenticated CalendarHero user. Meeting types are templates that define availability windows, durations, and booking URLs for different kinds of meetings (e.g., 'coffee', 'call', 'meeting'). Each meeting type has: - A unique identifier (e.g., 'coffee', 'call', 'meeting') - Availability windows (days and hours when meetings can be scheduled) - Booking URL for on-demand scheduling - Configuration for duration, timezone, notice period, etc. Use onlyTypes=true to get just the list of meeting type identifiers. Use onlyTypes=false (or omit) to get full configurations including all settings. This is a read-only operation that doesn't modify any data.
• List Meetings: Retrieves the user's meetings within a specified timeframe. Returns raw calendar data for all meetings scheduled between the start and end dates. Useful for checking availability, listing scheduled events, or exporting calendar data.
• List User Calendars: Tool to list all calendar integrations connected to a user's CalendarHero account. Use after authenticating when you need to retrieve available calendars for scheduling.
• List User Directories: Tool to retrieve all directories configured for a user. Use when you need to list available directories for scheduling or configuration purposes.
• Search Contact: Tool to search for existing contacts. Use after confirming a need to find contacts by email or name.
• Search Integrations: Tool to search across all user integrations for a query term. Use when you need to find events, meetings, or other data matching specific keywords across the user's connected calendar and productivity integrations.
• Send Assistant Message: Tool to send a user's message into the CalendarHero assistant. Use this to interact with the assistant using natural language for scheduling meetings, managing calendar events, or other calendar-related tasks.
• Send Reminder: Sends an email reminder to all contacts/participants about a scheduled meeting request. Use this to notify attendees who need a reminder about an upcoming meeting. Requires the meeting task ID from a previously created meeting request.
• Update Contact: Updates an existing contact in CalendarHero with new information. Use this action when you need to modify contact details such as name, email addresses, job title, organization, or phone numbers. Requires the contact's unique ID which can be obtained from CREATE_CONTACT or FETCH_CONTACT actions. Note: The 'email' field replaces ALL existing emails, so include all emails you want to keep. Use 'defaultEmail' to set the primary email for communications. Example usage: Update contact 507f1f77bcf86cd799439011 to change their email to '[email protected]' and update their title to 'Senior Engineer'.
• Update Meeting Types: Tool to update meeting type configurations for the authenticated CalendarHero user. Use when you need to modify existing meeting types' availability, durations, or settings. IMPORTANT: The meeting type name must already exist in the user's profile. To get existing meeting types, first use LIST_MEETING_TYPES action. This action updates properties like availability windows, notice periods, on-demand URLs, and other meeting-specific settings. Example: Update the 'coffee' meeting type to change the notice period from 4 hours to 5 hours, or modify the availability windows to only allow Monday-Wednesday bookings.
• Update Restricted Apps: Tool to update the authenticated user's restricted apps settings. Use when you need to control which apps are restricted for the user.
• Update User: Tool to update the authenticated user's profile information. Use when you need to modify user details such as name, email, timezone, or preferences.
• Update User Address: Tool to update the authenticated user's address settings by providing latitude and longitude coordinates. Use when the user needs to update their location for meeting scheduling or time zone detection.
• Update User Directory: Tool to update a user's directory in CalendarHero. Use when modifying directory settings such as title, meeting types, or configuration options. The directory UUID can be obtained from the user profile or directory listing endpoints. Ensure the directoryId in the request body matches the UUID path parameter.
• Update User Info: Updates the authenticated user's info settings in CalendarHero. Use this action when you need to modify user profile details such as name, language, timezone, contact information, or display preferences. Only the fields provided in the request will be updated; all other fields remain unchanged. This allows for partial updates without affecting other user settings.
• Update Work Location: Tool to update the user's work location settings in CalendarHero. Use when the user needs to change their work location (e.g., 'Office', 'Home', 'Remote').

How to connect CalendarHero

1. Sign in to Definable AI and go to Apps
2. Search for CalendarHero and click Connect
3. Authorize via OAuth2 — takes under 30 seconds
4. Use CalendarHero actions in your AI agents and workflows